Administrative Assistant V

This position supports the Chief Information Officer (CIO)/Director of DIT. This essential position acts as the primary administrative liaison for the Director and plays a central role in coordinating executive-level operations and communications. As the supervisor of the administrative team, works closely with DIT leadership and technology professionals across the department to support mission-critical initiatives. The ideal candidate will demonstrate excellent judgment, executive presence, and the ability to handle complex administrative tasks independently.

Key responsibilities:

• Provides high-level administrative and para-professional support to the Chief Information Officer (CIO)/Director of DIT.
• Serves as the primary point of contact for internal and external stakeholders regarding the Director's schedule, communications, and office functions.
• Screens and responds to telephone calls, visitors, vendors and correspondence on behalf of the director.
• Prepares and edits correspondence, memoranda, reports, presentations, and spreadsheets, including materials related to IT initiatives such as cybersecurity, digital transformation, and infrastructure upgrades.
• Coordinates logistics and agendas for high-level meetings and committees, including:
  • Information Technology Policy Advisory Committee (ITPAC).
  • Senior Information Technology Committee.
  • Vendor engagements and cross-functional IT project meetings.
• Support IT leadership (e.g., CIO, CTO, CISO) and project teams to track key technology efforts and deliverables.
• Utilizes IT systems and tools (e.g., SharePoint, ServiceNow, project management or ticketing systems) to support internal processes, meeting preparation, and document management.
• Handles sensitive and confidential matters with discretion.
• Organizes and maintains files and records in accordance with county and departmental procedures.
• Participates in planning and coordination of agency events and internal logistics.
• Functions independently to anticipate needs, establish priorities, and ensure timely execution of administrative responsibilities.

MINIMUM QUALIFICATIONS:
Any combination of education, experience and training equivalent to high school graduation and four years of experience providing administrative support in the assigned functional area(s).

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check to the satisfaction of the employer.

PREFERRED QUALIFICATIONS:

• Professional demeanor with exceptional administrative, organizational, and customer service skills.
• Experience supporting senior IT executives or technology leadership teams.
• Skilled in drafting technical documents, preparing executive reports/presentations, and coordinating technology-related projects.
• Strong verbal/written communication, interpersonal, and analytical skills with proven ability to manage multiple priorities.
• Familiarity with government or large public-sector environments; knowledge of Fairfax County systems and policies a plus.
• Understanding of administrative procedures in budget, personnel, document management, and event coordination.

Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home (including Spanish, Asian/Pacific Islander, Indo-European, and many others.) We encourage candidates who are bilingual in English and another language to apply for this opportunity.