Executive Coordinator - NC Children's Hospital Administration

Description

Become part of an inclusive organization with over 40,000 teammates, whose mission is to improve the health and well-being of the unique communities we serve.

Summary:

North Carolina Children's, a new children's health system in North Carolina, will be the state's only freestanding hospital dedicated to Caring for Kids. The Executive Coordinator will pay a critical role on the small North Carolina Children's team, providing top-level administrative and coordinating support to the NC Children's Executive Suite.

The position will be responsible for designing and managing effective systems and protocols under the supervision of the Senior Executive Coordinator. Additionally, the Executive Coordinator will act as a primary liaison for the Executive Suite, facilitating direct collaboration with senior leaders from NC Children's, UNC Health and Duke University Health System.

Responsibilities:

• Manages multiple tasks with competing deadlines. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Provides research and analysis to prepare briefing materials for the Executive Suite.
• Responds to routine and non-routine inquiries regarding system operations, policies, and procedures. Forwards situations and issues to the appropriate staff members for resolution.
• Performs and/or oversees a wide range of special projects or assignments that are highly sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation.
• Makes high-level contacts of a sensitive nature regarding routine & non-routine issues internally and externally requiring a high degree of discretion and diplomacy and time sensitivity. Understands the systems goals and priorities of the Executive Suite, to prioritize issues according to urgency.
• Plans, coordinates and ensures the Executive Team's schedule is followed and respected. Serves as both gatekeeper and gateway, creating win-win situations for direct access to the Executive Suite's time and office. Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects, some of which may have organizational impact.
• Prepares and edits complex presentations, charts, and other written correspondence that best depicts content of intended message to internal and external stakeholders.
• May supervise subordinate clerical staff. Trains staffs on tasks and ensures they are trained for their specific roles. Coordinates job rotation and cross-training. Helps team understand performance targets and goals.
• Provides support to the NC Children's Board of Directors with the planning and preparations for the NCC Board meetings.

Education Requirements:
* Bachelor's degree in an appropriate discipline or equivalent.
Professional Experience Requirements:
* If Bachelor's degree: Three (3) years of experience in an administrative support role and/or projects-related role.
* If Associate's degree: Seven (7) years of experience in an administrative support role and/or projects-related role.
* If High School or GED: Eleven (11) years of experience in an administrative support role and/or projects-related role.
Knowledge/Skills/and Abilities Requirements:
* Advanced proficiency in Microsoft PowerPoint, Excel, and Word preferred.

Legal Employer: STATE

Entity: Shared Services

Organization Unit: NC Childrens Hospital Admin

Work Type: Full Time

Standard Hours Per Week: 40.00

Salary Range:$28.59 - $41.09 per hour (Hiring Range)

Pay offers are determined by experience and internal equity

Work Assignment Type: Onsite

Work Schedule: Day Job

Location of Job: US:NC:Morrisville

Exempt From Overtime: Exempt: Yes

This position is employed by NC Health (Rex Healthcare, Inc., d/b/a NC Health), a private, fully-owned subsidiary of UNC Health Care System, in a department that provides shared services to operations across UNC Health Care; except that, if you are currently a UNCHCS State employee already working in a designated shared services department, you may remain a UNCHCS State employee if selected for this job.

Qualified applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. All interested applicants are invited to apply for career opportunities. Please email applicant.accommodations@unchealth.unc.edu if you need a reasonable accommodation to search and/or to apply for a career opportunity.