New

Assistant Director, Gift Records

George Washington University

United States, D.C., Washington

Oct 13, 2025

I. JOB OVERVIEW

Job Description Summary:	University Advancement (UA) is responsible for leading the university's alumni and fundraising efforts. UA seeks to promote a culture of philanthropy throughout the university community, including alumni, students, parents, faculty, staff, corporations and foundations, patients and other friends. Our goal is to advance GW's mission of excellence in education, research, scholarship, and patient care. Development staff connects the passions of our alumni and supporters with the aspirations of our students and faculty; to provide the resources that ensure GW continues to make history. Alumni Relations staff engages GW's more than 330,000 alumni located around the world and offers tools to connect and network, develops benefits and services, creates programs and events, provides opportunities to volunteer and give, and shares news and information. The George Washington University, Division of University Advancement is seeking an Assistant Director, Gift Records that will aid us in fulfilling our mission. The incumbent in this position will assist the Director, Gift Records, in the administration of all gift processing functions of the Constituent Records Department of University Advancement, providing guidance to all support staff within the department. Key Responsibilities: Gift Processing and Data Integrity: Serve as the primary processor for complex, principal, and special gifts, including gifts of stock, wire transfers, planned gifts, and gifts-in-kind. Oversee and reconcile the daily import of gifts from third-party platforms (e.g., GiveCampus, lockbox services, Luminate) into the university's advancement database. Review and verify all documentation related to daily gift deposits to ensure accuracy and compliance with internal financial controls. Perform rigorous data quality control for all gift records, ensuring strict adherence to departmental and university-wide data policies, procedures, and protocols, including the Council for Advancement and Support of Education (CASE) Management Guidelines and Reporting Standards. Collaborate with the Controller's Office and Treasurer's Office to ensure proper allocation and transfer of gift funds to appropriate university accounts. Policy and Process Improvement: Participate actively in the development, documentation, and implementation of policies, procedures, and protocols related to gift processing and data management. Assist in the testing of software enhancements, upgrades, and new services related to the central advancement database and gift processing systems. Identify opportunities for process efficiencies and improvements to enhance the accuracy and speed of gift processing operations. Training and Collaboration: Provide functional guidance, training, and support to other gift processing staff on gift processing procedures and best practices. Serve as a subject matter expert on gift processing, advising on complex gift scenarios and data entry best practices. General Support: Assist the Director, Gift Records with special projects and other duties as assigned. Maintain current knowledge of best practices in gift processing and philanthropy. Perform other work-related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Minimum Qualifications:	Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization plus 6 years of relevant professional experience, or, a Master's degree or higher in a relevant area of study plus 4 years of relevant professional experience. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications:	Minimum of 3 to 5 years of experience in gift processing or a related data management role, preferably in a higher education or non-profit environment. Strong understanding of gift types and gift acceptance policies. Familiarity with the CASE Management Guidelines and Reporting Standards. Demonstrated experience with a large-scale fundraising database (e.g., Blackbaud Raiser's Edge, Ellucian Advance, Salesforce). High level of proficiency with Microsoft Office Suite, particularly Excel. Excellent attention to detail and a commitment to data accuracy. Strong analytical and problem-solving skills. Ability to work both independently and collaboratively within a team. Excellent communication and interpersonal skills.
Hiring Range	$75,044.98 - $108,882.10
GW Staff Approach to Pay	How is pay for new employees determined at GW?

Healthcare Benefits

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.

II. JOB DETAILS

Campus Location:	Foggy Bottom, Washington, D.C.
College/School/Department:	University Advancement
Family	Dev & Alumni Relations
Sub-Family	Constituent Records
Stream	Management
Level	Level 2
Full-Time/Part-Time:	Full-Time
Hours Per Week:	40
Work Schedule:	Monday - Friday, 8:30am - 5pm
Will this job require the employee to work on site?	Yes
Employee Onsite Status	Hybrid
Telework:	Yes
Required Background Check:	Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants:	Employer will not sponsor for employment Visa status
Internal Applicants Only?	No
Posting Number:	S013863
Job Open Date:	10/13/2025
Job Close Date:
If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until:
Background Screening	Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement:	The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.