Payroll Coordinator

Job Title:Payroll Coordinator

Location:Lockport, LA

Position Overview: A Payroll Coordinator manages the Company-wide payroll processes and compliance with federal/state governing regulations. Has the total responsibility for the accurate and timely execution of payroll. Analyzes and reconciles weekly time data to ensure accurate execution of Company-wide payroll. Coordinates and schedules weekly time and data entry runs with all facilities to maintain and/or improve efficiency. Responsible for implementing Company payroll policies and procedures for all facilities.

Key Responsibilities:

• Manages the Company's payroll processes.
• Responsible for accurate and timely payroll for entire organization.
• Analyzes all payroll data such as hours worked, taxes, insurance, and other withholdings for each employee.
• Implements the Company's payroll policies and procedures for all facilities.
• Ensures compliance with all federal and state tax requirements by completing federal 941 tax form, state withholding, and state unemployment forms as well.
• Complete federal year-end tax reporting with the filing of W-3 and W-2's to all employees.
• Complete all state year-end tax forms with annual state withholding filings.
• Experience with setting up company with different state department of revenues once new employees are hired in new state.
• Maintain records and report to different federal and state agencies with payroll garnishments withheld from employee's paychecks.
• Assists personnel in the payroll/accounting departments at other entities, especially as it applies to the consistent application of payroll policies and procedures.
• Enters and monitors deductions for employees such as garnishments, employee purchases, levies, income assignments, savings bonds, etc.
• Reviews wages computed and corrects errors to ensure accuracy of payroll.
• Reconciles reports such as US Gross Net Summary Report, Federal/State Tax Remittance Reports, GRE Reports, Unacceptable Tax Balance Reports, 401k Reports, etc.
• Oversees all testing for payroll applications.
• Calculates and analyzes totals in regards to earnings, STD/LTD, Workers' Comp., etc and forwards to the appropriate agency.
• Calculates and remits tax deposits and resolve discrepancies with IRS.
• Processes supplemental payrolls such as safety bonus, service awards, and other garnishments.
• Maintains a high degree of ethics, integrity, diplomacy, and confidentiality in dealing with employees and external customers.
• Must follow all Company policies and procedures, including those relative to employee safety, environmental policy, and the principles of our quality system.
• Validates general ledger coding on all invoices entered.
• Uploads positive pay file to bank of all payments made in order to mitigate fraud opportunities.
• Distributes payment register to management for review.

Qualifications:

• Four (4) years of experience in accounting or payroll processes preferred.
• Experience filling out and processing both federal and state payroll tax forms, i.e. Form 941, state withholding, and state unemployment.
• Experience completing all year-end federal and state annual payroll reporting forms, i.e., Form W-3, W-2, and state year-end summary forms.

Skills and Abilities:

• Extensive knowledge of federal and state payroll process and regulations required.
• Experience with filing federal and state payroll taxes preferred year reporting requirements
• Experience with processing payroll deductions, including garnishments
• Knowledge of advanced Microsoft Excel skills required.
• Good communication skills, including written and oral communication.
• Ability to exercise sound judgment and logic in implementation of payroll issues and policies.
• Experience with 3rd party payroll partners such as ADP.

Bollinger is an equal opportunity employer and is committed to providing employment opportunities to minorities, females, veterans and disabled individuals, and without regard to sexual orientation and gender identity.