Medical Office Assistant

SUMMARY

The Medical Office Assistant is responsible for preparing examination rooms, recording vital signs, preparing examinees for examination and assisting physicians as needed.

ESSENTIAL JOB FUNCTIONS

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  Route examinee to appropriate room.

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  Review chart and verify examinee information is available for examining physician.

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  Prepare examinee for examination by performing and recording general vital signs.

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  When necessary, chaperon examinations with female examinees or as requested by physician.

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  Responsible for set-up and cleanliness of exam rooms and report any issues or maintenance needs to management.

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  Travel to different offices when necessary.

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  Maintain a smooth flow of examinations to ensure appointments are kept on schedule.

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  Secure patient information and maintain patient confidentiality by completing and safeguarding medical records.

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  Ensure all practices are carried out in accordance with state and federal safety and legal regulations.

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  Perform clerical duties such as typing, filing, emailing, and proofreading as required.

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  Promote effective and efficient utilization of clinical resources and supplies.

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  Participate in various educational and or training activities as required.

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  Perform other duties as assigned.

MINIMUM REQUIRED QUALIFICATIONS

Education and/or Experience

High school diploma or equivalent required. A minimum of six months on the job experience in a medical office or related field preferred. Bilingual in Spanish may be required in certain office locations.

Certificates, Licenses, Registrations

Medical Assistant Certificate required.

QUALIFICATIONS

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  Must have adequate knowledge of medical terminology, anatomy and physiology, medications and laboratory values.

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  Must possess knowledge of general computer, fax, copier, scanner, and telephone.

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  Must be knowledgeable of multiple software programs, including but not limited to Microsoft Word, Outlook, Excel, and the Internet.

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  Ability to follow instructions and respond to managements' directions accurately.

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  Demonstrates accuracy and thoroughness. Looks for ways to improve and promote quality and monitors own work to ensure quality is met.

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  Must demonstrate exceptional communication skills by conveying necessary information accurately, listening effectively and asking questions where clarification is needed.

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  Must be able to work independently with minimal supervision, prioritize work activities and use time efficiently.

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  Ability to travel daily as the position requires.

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  Must be able to maintain confidentiality.

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  Must be able to demonstrate and promote a positive team -oriented environment.

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  Must be able to stay focused and concentrate under normal or heavy distractions.

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  Must be able to work well under pressure and or stressful conditions.

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  Must possess the ability to manage change, delays, or unexpected events appropriately.

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  Ability to follow all company policies and procedures in effect at time of hire and as they may change or be added from time to time.

LANGUAGE/COMMUNICATION SKILLS

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  Ability to read, analyze and interpret common correspondence and medical records.

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  Ability to write clearly and informatively to all required audiences and edit own work for appropriate spelling and grammar.

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  Ability to respond appropriately and professionally to all inquiries or complaints from clients, physicians, upper management and/or regulatory agencies.

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  Ability to effectively present information one-on-one, in small groups, and/or to visitors of the company.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position generally consists of:

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  Ability to work at a desk or similar office-type furnishings up to 8 hours a day or longer as required by business needs.

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  Ability to operate a computer up to 4 hours at a time.

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  Ability to move throughout the office and or during travel.

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  Ability to travel to different floors of the office or other location or duringtravel.

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  Frequent day travel required.

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  Occasionally lifting and/or carrying up to 30 lbs.

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  Occasionally pushing/pulling up to 30 lbs.

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  Occasionally subject to bending, squatting or twisting.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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  Extended hours are occasionally required beyond the regular eight (8) hour work day. Also may include weekends.

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  The noise level in the work environment is usually moderate.

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  Traveling to sublease offices may occur.