New 
Executive Business Administrator
 Microsoft | |
 United States, Washington, Redmond | |
 Oct 21, 2025 | |
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OverviewImagine being at the heart of a transformation that's redefining how HR delivers impact across Microsoft- evolving how we deliver world-class experiences for managers and employees, grounded in AI, accelerating transformation with speed, simplicity and agility and enabling high impact with empathy. As the Executive Assistant to the Vice President of a portfolio of teams comprised of HR Consulting, Global Employee Relations, Workplace Policy, Crisis Management and Labor, you'll be part of a dynamic team leading the evolution of this function. As an Executive Business Administrator, you'll work alongside leaders who are shaping seamless, high-impact employee experiences and driving strategic change across global portfolios. In this role, you'll be empowered to anticipate needs, orchestrate complex schedules, and enable clarity and connection-helping fuel a culture of care, innovation, and excellence. By applying to this position, you are required to be local to the Puget Sound area and be in the office 4 days a week. Microsoft's mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.
ResponsibilitiesCalendar Management and Meeting Logistics Provides strategic calendar management and time planning support for Vice President (VP), aligning calendar based on VP's preferences and style, while upholding the highest degree of integrity (e.g.,highly sensitive, highly confidential topics) andmaintainingconfidentiality. Uses executive maturity and judgment with full knowledge of business context to identify and coordinate delegates, execute decisions around prioritization and maintain constant communication with manager and central staff. Manages complex ambiguity and remains calm in high-stress situations. Cross-Functional Collaboration and Communication Builds and leverages network across organizations to enable their team and leader's work. Discipline Growth and Development Provides leadership wthin the discipline and participates in business support community. Actively seek to mentor less experienced Business Support colleagues Team Management Support Support team event logisitics, supports recruitment and onboarding/offboarding, attends and supports leadership team meetings and manages headcount activities in collaboration with Business Managers and Chiefs of Staff. Resource Management (Hardware/Supply Management, Purchase/Expense Management Financial Management) Owns expense management, asset managment, policy compliance. Participates in discretionary budget tracking (e.g., morale, hardware, supplies) and reporting. May contribute to complex budget management in partnership with peers (e.g., Finance, Controller, Business Managers, Chiefs of Staff) by reviewing, forecasting, and providing recommendations to ensure efficiency/quality. Rhythm of Business (ROB) Partners with executive leaders and Chiefs of Staff to build and manage annual ROB, including fiscal year calendar and executive meeting schedules. Space Management and Planning Overseesspace-management processes and team spaces,leadslarge-scale space requests, and drives space changes based onutilizationdata. Travel Management Coordinates travel arrangements, creates detailed itineraries, manageslogistics, and ensures compliance with travel policies. Project Ownership Balances mutliple projects end to end with vary deadlines while maintaining executional and operational excellence within the business and across business groups as applicable. OtherEmbody our culture and values | |