Development Assistant, Events

Position Summary / Department Summary:
The Development Assistant, Events will play a key supportive role in achieving the fundraising goals of the Boston Children's Hospital Trust. As a member of the Events team, this individual will engage with event participants, patient families, donors, and vendors to support their fundraising activities for Boston Children's Hospital.

This position follows a hybrid work schedule, with on-site work required Tuesdays and Thursdays each week. Some evening and weekend event work will also be required.

Key Responsibilities:

• Provide general administrative and office support, including responding to inquiries, managing department inbox and phone lines, preparing mailings, ordering supplies, scheduling meetings, and processing donations.

• Support participants in annual peer-to-peer fundraising events benefiting Boston Children's Hospital.

• Track and manage event sponsorships, including booking forms, invoices, guest lists, acknowledgments, and post-event reporting.

• Process department invoices, vendor payments, and employee reimbursements; serve as liaison for resolving discrepancies.

• Manage program budgets and reconcile monthly expenses.

• Prepare meeting agendas, notes, reports, and other supporting documents.

• Coordinate event and meeting logistics such as RSVPs, attendance, venue/Zoom arrangements, vendor coordination, supply orders, and nametag creation; assist on-site during events.

• Maintain accurate constituent and event information in donor and event tracking databases.

• Support supervisor and team with research, outreach, and special projects as needed.

Minimum Qualifications:

Education:

• Bachelor's Degree required.

• Associate's degree and a minimum of 4 years of fundraising-related work experience may be substituted for a bachelor's degree.

Experience:

• Relevant experience in fundraising, event coordination, or administrative support.

• Strong relationship management skills with the ability to build and maintain positive connections with donors, vendors, and stakeholders.

• Demonstrated ability to work under pressure, manage multiple priorities, and meet deadlines.

• Exceptional attention to detail and critical thinking skills.

• Proven proficiency in customer service and time management.

• Strong team orientation and ability to contribute to a positive work environment.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); ability to manage and work with data and databases.

The posted pay range is Boston Children's reasonable and good-faith expectation for this pay at the time of posting.

Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors. Base pay is one part of a comprehensive benefits package that includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.