MARKETING COORDINATOR, UC PRESS - HYBRID

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Position Base: Oakland

Location: UCOP - Broadway Building

UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer Prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

DEPARTMENT OVERVIEW

University of California Press has served as a bridge connecting the academic world and curious readers worldwide for over 125 years. We publish books and journals that shift paradigms in the arts, sciences, humanities, and social sciences, with a focus on social justice. Our work amplifies bold, diverse perspectives and inspires critical thought and action. We believe in the potential for scholarship to fundamentally change how people think, lead, and live.

POSITION SUMMARY

The Marketing Coordinator provides essential support to the marketing team in executing advertising, email, and social media campaigns, while also handling critical administrative tasks that enable the team to meet its commitments. This role focuses on media buying support, invoice and budget tracking, advertising performance reporting, email coordination and coding, and other operational tasks. The Marketing Coordinator works closely with the Assistant Director of Marketing and Marketing Managers to ensure marketing initiatives are delivered on time, on budget, and to the highest standard.

Responsibilities:

40% Media Planning, Executing, and Reporting:

• Coordinates advertising logistics across digital and print channels, including scheduling, placements, and asset delivery.

• Solicits, processes, and submits advertising invoices, ensuring all costs are accurately tracked in the budget tracker. * Pulls and organizes statistical reports from vendors for advertising performance tracking; compiles data into marketing plans for review by Marketing Managers.

• Compiles campaign performance data, email metrics, and vendor results into reporting dashboards.

• Supports co-op advertising requirements in collaboration with sales.

20% Email Coordination:

• Assists in the setup and scheduling of marketing email campaigns under the guidance of the marketing team.

• Supports campaign execution by coding emails, uploading creative assets, and ensuring deliverability.

• Helps curate thematic email outreach to ensure all disciplines are regularly engaged, working closely with the marketing team to identify relevant titles and content.

• Provides input on subject lines, messaging, and title selection when requested.

20% Social Media and Content Marketing Support:

• Assists with social media scheduling, content creating, and monitoring of messages/comments to ensure timely responses and flag items for the marketing team.

• Supports the marketing team in drafting, formatting, and posting blog content to highlight new titles, thematic collections, author features, and other initiatives.

• Assists in creating content for social media and blog channels under the guidance of Marketing Managers and Assistant Director of Marketing.

20% Marketing Team and Department Support:

• Provides administrative support for team meetings and special projects, including note-taking and follow-up.

• Assists Marketing Managers with updating marketing plans with information from promotion questionnaires and other sources (e.g., conference schedules, author goals, and project details).

• Works with Marketing Managers to update marketing plans and databases with key conferences, author goals, and other details to inform marketing efforts.

• Supports the creation of promotional plans for scholarly titles under the direction of Marketing Managers.

• Completes other tasks as assigned for the team and department.

Required Qualifications:

• Minimum of one year of administrative experience working in a marketing and/or publishing environment

• Proficiency with Microsoft Office Suite and Google Product Suite, with an interest and ability in learning new software and web-based programs
• Basic comprehension of marketing principles and techniques
• Enthusiasm for publishing, media, and being a part of a mission-driven workplace
• Ability to manage multiple projects/deadlines with flexibility to adjust to shifting priorities
• Strong organizational skills with exceptional attention to details and a proven ability to complete work within deadlines
• Ability to learn and effectively use proprietary and vendor applications for tracking, reporting, and day-to-day maintenance of marketing workflow
• Motivated team player who enjoys working collaboratively within a small, fast-paced team

Preferred Qualifications:

• Basic knowledge of the organization, including its vision, mission, goals, objectives, achievements, and infrastructure
• Proficient with basic HTML formatting

Education

• Bachelor's degree in related area and / or equivalent experience / training required.

Travel Requirements

• No travel required.

SPECIAL CONDITIONS

The person hired will be required to live in California and report to work on-site at UC's Office of the President in Oakland, CA at least two days per week (currently Wednesday and Thursday).

SALARY AND BENEFITS

Job Title: Marketing Specialist 1
Job Code: 007550
Salary Grade: Grade 18

Payscale: $32.56 - $35.91/hour (approximately $68,000 - $75,000 annual), commensurate with experience

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging

ADDITIONAL INFORMATION

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

APPLICATION REVIEW DATE

The first review date for this job is December 5, 2025. The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.

• "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer.
  • UC Sexual Violence and Sexual Harassment Policy
  • UC Anti-Discrimination Policy for Employees, Students and Third Parties
  • APM - 035: Affirmative Action and Nondiscrimination in Employment

EEO STATEMENT

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

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