Position Details
Position Information
| Recruitment/Posting Title |
Assistant to the Dean Supervisor |
| Job Category |
Staff & Executive - Administrative & Support |
| Department |
Mason Gross Sch Arts-Deans Ofc |
| Overview |
Mason Gross School of the Arts is a vibrant community of artists and scholars committed to pursuing excellence, innovation, and inclusivity. Its mission is to create socially relevant art, foster diverse programming and curricula, cultivate community partnerships, and advance the arts through teaching, creative activity, advocacy, and research that contributes to the public good. Comprising 1200 undergraduate and graduate students across programs in music, theater, dance, filmmaking, and art & design, Mason Gross is housed within Rutgers-New Brunswick, a premier Big Ten research university that serves some 50,000 students and is the flagship campus of Rutgers, The State University of New Jersey. The nation's eighth oldest institution of higher learning, Rutgers reflects the diversity of New Jersey, which is one of the most diverse states in the nation. The Rutgers-New Brunswick campus is located less than an hour by train or car to New York City and the beautiful beaches of the Jersey Shore and is just over an hour to Philadelphia. |
| Posting Summary |
Rutgers, The State University of New Jersey is seeking an Assistant to the Dean Supervisor for Mason Gross School of the Arts (
MGSA). This position reports directly to the Dean.
Among the key duties of the position are the following:
- Manages the daily operations and administration of the Dean's Office, including calendar management, travel arrangements, event planning, meeting briefings, conducting research and providing relevant materials, and establishing and maintaining records management systems.
- Coordinates, facilitates, and/or implements all programs, policies, and processes related to faculty and staff recruitment and hires, including and not limited to, faculty reappointment, promotion, advancement, tenure, sabbatical, and leave processes.
- Provides direction and support to MGSA leaderships and departments with faculty and staff personnel matters.
- Manages a variety of complex projects in addition to confidential, executive-level administrative support to the Dean.
- Works independently with broadly defined work objectives and few direct instructions.
- Maintains a professional demeanor in a confidential, fast-paced, deadline-driven, customer service-focused environment.
- Performs work in a manner that furthers the mission of MGSA, Rutgers, and contributes to strategic goals.
|
| FLSA |
Exempt |
| Grade |
06 |
| Salary Details |
|
| Minimum Salary |
82166.000 |
| Mid Range Salary |
104002.000 |
| Maximum Salary |
125837.000 |
| Offer Information |
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. |
| Benefits |
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs
|
| Position Status |
Full Time |
| Working Hours |
|
| Standard Hours |
37.50 |
| Daily Work Shift |
Day |
| Work Arrangement |
|
| Union Description |
Admin Assembly (MPSC) |
| Payroll Designation |
PeopleSoft |
| Seniority Unit |
|
| Terms of Appointment |
Staff - 12 month |
| Position Pension Eligibility |
ABP |
Qualifications
| Minimum Education and Experience |
- Bachelor's degree and at least five (5) years of office administration experience.
|
| Certifications/Licenses |
|
| Required Knowledge, Skills, and Abilities |
- Excellent oral and written communication, organization, and management skills.
- Strong computer skills and proficiency with developing spreadsheets, reports, and presentations.
- Attention to detail and demonstrated self-motivation.
- Demonstrated ability to collaborate in a collegial and cooperative fashion.
- Demonstrated ability to maintain strict confidentiality and exercise good judgment.
- High level of comfort and strong skills in all forms of communication with a wide variety of internal and external constituents on behalf of the Dean's Office.
|
| Preferred Qualifications |
|
| Equipment Utilized |
- MS Office Suite, Concur, ROCS, PeopleSoft, E-Verify, SharePoint, Teams.
- Must be familiar with or learn the office equipment, software, and specialized programs and/or materials needed to support the effective and efficient performance of this position.
|
| Physical Demands and Work Environment |
- Fast-paced, confidential, customer-service focused environment.
|
| Special Conditions |
- Must be able to work occasional evenings and weekends.
|
Posting Details
| Posting Number |
25ST2429 |
| Posting Open Date |
11/24/2025 |
| Special Instructions to Applicants |
|
| Regional Campus |
Rutgers University-New Brunswick |
| Home Location Campus |
Rutgers University - New Brunswick |
| City |
New Brunswick |
| State |
NJ |
| Location Details |
|
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement |
Rutgers University
life insurance, employee discount
Nov 24, 2025