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Business Manager
Personal Financial Planning Position Description Manages personnel and budgetary matters for a department or college. Exercises discretion and independent judgment to oversee the activities of staff and the financial processes to ensure fiscal responsibility of department/college. Ensures staff and faculty have the resources to complete their work. Usually serves as a hiring manager and employee service coordinator. About the University Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.
About Lubbock:Referred to as the "Hub City" because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock's Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories. Major/Essential Functions 1. Academic Unit Operations
- Manage all financial operations, including budget planning, preparation, analysis, and optimal resource use.
- Perform monthly payroll verification; reconcile FOPs, departmental accounts, and research/grant finances.
- Coordinate new faculty startup packages; prepare startup and grant reports.
- Serve as ESC; manage hiring for faculty and staff; oversee appointments, ePAFs, and position actions.
- Oversee onboarding and offboarding for all faculty and staff.
- Lead annual budget preparation, fiscal year-end close, and opening of operations.
- Coordinate summer budgets and appointments.
- Oversee SIF and course fee processes, including review, approval, tracking, reconciliation, and reporting each term.
- Conduct/oversee fiscal tasks: budget revisions, cost transfers, labor distributions, check requests, participant payments, EOPs, POs, p-card reconciliation, travel applications/vouchers, deposits, etc.
- Oversee travel and procurement request processes.
- Conduct/oversee inventory of department and lab supplies.
- Coordinate annual endowment reporting; monitor account utilization.
- Complete annual space inventory reporting for the college and required annual checklists.
2. Faculty & Staff Support
- Track office space assignments; coordinate furniture, telecom, key/room requests.
- Maintain faculty and staff records.
- Ensure quality control of departmental and center/institute processes.
- Coordinate/approve leave requests; approve web-time entry as Chair/Director proxy when needed.
- Supervise staff, facilitate performance reviews, provide feedback, monitor deadlines, and ensure compliance with procedures.
- Manage workflow of staff, student assistants, and coordinators: assign/reassign tasks, define processes, identify resources, and support high-volume periods.
- Maintain academic unit organizational structure, calendars, email lists, and directories (including centers/institutes).
3. Support to Chair/Director
- Manage Chair/Director calendar, appointments, and travel (when requested).
- Draft correspondence and prepare presentation materials.
- Coordinate travel arrangements and maintain travel files.
- Plan meetings/events as requested.
- Research, compile, and prepare required reports or information.
- Coordinate personnel appointments each semester (GPTIs, TAs, RAs, SAs, GAs, work-study).
- Assist with special projects as assigned.
4. Scholarship/Fellowship Coordination
- Conduct/oversee all scholarship activities; support the Scholarship Committee in awarding funds.
- Manage scholarship resources and maintain required files (subject to annual audit).
- Oversee complete scholarship process; attend annual Scholarship Coordinator meeting.
- Track graduate recruitment resources.
5. Additional Duties
- Attend meetings/trainings (e.g., CHHS Senior Staff, Procurement Forums) to stay informed on policy updates; communicate changes to faculty/staff.
- Serve as backup for visitor reception, requests, calls, work orders, and maintenance.
- Serve as or oversee Emergency Action Coordinator; maintain emergency contacts; ensure safety compliance.
- Maintain/enter FAEIS and BOHS HS Survey data.
- Assist undergraduate and graduate students as needed.
- Perform other duties as assigned.
6. Center/Institute Support
- Provide regular reconciliation and financial reporting (at least quarterly) to center/institute directors and the Academic Unit Chair/Director.
- Assist with annual budget planning.
- Assist with/oversee employee appointments as ESC when needed.
- Help determine appropriate funding sources for center/institute expenses.
- Provide oversight to ensure strong business practices (p-card, procurement, travel, etc.).
Required Qualifications Bachelor's degree and four years of experience developing or managing programs or projects. Additional job related education may be substituted for the required experience on a year-for-year basis. Safety Information Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees. Does this position work in a research laboratory? No Required Attachments Cover Letter, Resume / CV Optional Attachments Professional/Personal Reference Job Sub Family Finance Operations Annualized Pay Range $53,900 - $70,100 - $86,200 Pay Statement Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. EEO Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran. |
Texas Tech University
Dec 16, 2025