New

Senior Administrative Coordinator

TEKsystems
$22.00 - $26.00 / hr
life insurance, sick time, 401(k), retirement plan
United States, Wisconsin, Madison
Dec 20, 2025
Job Description * The Senior Administrative Coordinator delivers comprehensive administrative support to the Device Manufacturing Site, engaging with all levels of management across the organization. This role is responsible for overseeing and managing key administrative processes and functions, while providing direct support to Site Leadership. * Core responsibilities include coordinating logistics such as calendar management, scheduling appointments and meetings, preparing meeting materials, arranging travel through the company system, and creating and submitting expense reports. Job Duties: * Coordinating meetings for Site Leadership as needed (incl. but not limited to RTB, Global Internal Manufacturing Leadership Meeting etc.) and facilitating ad hoc requests. * Supports hiring of new personnel, including setting up interviews, IT set up, site orientation, work-space needs, etc. * Managing and maintaining the SharePoint site for Internal Global Manufacturing Madison, and other key Madison communication channels, distribution lists, etc. * General office administration - post, couriers, stationery, and vendor management and distribute incoming and outgoing mail, as needed. * Welcome visitors to the office in a polite and professional manner * Manage and control the supply stocks/budget * Book and organize meeting rooms and catering for on-site meetings. * Knowledge of Concur travel and expense platform to provide support Site Leadership with travel/expenses. Skills Schedule meetings, Project coordination, Ms project, Project management, Administrative support, Outlook, Windows, Administration Qualifications * Comprehensive administrative and organizational skills including thorough knowledge of standard office procedures * Demonstrated ability to handle confidential information with discretion and maintain a consistently professional demeanor. * Ability to utilize IT systems effectively, including teleconferencing platforms, to support daily operations * Demonstrated comprehensive proficiency in the Microsoft Office Suite. * Working knowledge of SharePoint and Visio an advantage * Competence in Microsoft Office Suite * Pharmaceutical, medical or related industry experience, preferred. #priorityeast25 Job Type & LocationThis is a Contract position based out of Madison, WI. Pay and BenefitsThe pay range for this position is $22.00 - $26.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) Workplace TypeThis is a fully onsite position in Madison,WI. Application DeadlineThis position is anticipated to close on Dec 30, 2025. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.