Administrative Assistant SKDB

The Administrative Assistant performs a wide range of administrative, clerical and accounting duties in an accurate, efficient and professional manner. The Administrative Assistant will support the efforts of the accounting and purchasing team and will require excellent communication and interpersonal skills for interacting with management, employees, and guests. This role will provide administrative support to the company to include planning, organizing, and coordinating the front desk/reception area. Additional duties include purchasing, maintaining records, managing mail and correspondence, and generating reports. This role will demonstrate proficiency in oral and written communication and interpersonal skills and be capable of working with minimal oversight but will follow directions with a "can do" approach and a team-focused orientation.

Administrative

• Greet and screen incoming visitors in a professional and courteous manner and promptly notify appropriate person of their arrival
• Will answer incoming phone calls within the first two rings, take accurate messages and screen and direct telephone calls for management in a professional manner
• Coordinate meetings and organize catering including scheduling conference rooms and appointments as required
• Provide administrative support to the Management Team
• Coordinate all incoming and outgoing mail for the facility daily
• Order, receive, stock, and distribute office supplies every other week
• Will stock three break rooms and a Conference Room with both hot & cold drinks and snacks every morning
• Maintain and orders inventory of water and janitorial supplies as needed
• Assist others with clerical duties such as photocopying, faxing, filing and collating
• Maintain files in an organized and accessible manner to include updating information, purging files on a regular basis and creating new filing systems as needed
• Prepare correspondence and documents
• Create shipping labels from FedEx as required.
• Maintain Phone Directories.
• Maintain Auto Attendant outgoing auto messages as required
• Perform other duties as assigned

Reporting

• Assist accounting department with data entry into accounting software
• Assist with database entries
• Perform job related reporting requirements per contract and SKDB corporate policies and practices.
• Perform accurate timecard updates daily and sign timecards weekly as required to support reporting and payroll activities

Safety

• Promote, execute and adhere to the company's safety program.
• Work in a safe, responsible manner to not intentionally or unintentionally injure oneself or endanger the wellbeing of others.
• Cooperate with safety personnel, supervisors, managers, and investigators to ensure proper procedures are carried out in accordance with the company and customer's safety policies.
• Identify and report safety violations to safety personnel, supervisors, managers.
• Support safety meetings, training sessions, and inspections

Teamwork

• Work closely with other company personnel in a collaborative environment to meet deadlines, outcomes, metrics, and mission objectives.
• Promote a team approach and maintain communications/dialogue with all employees to exchange information and gather ideas for continuous improvement and best practices.
• Complete daily reports and timecards.

SKT, Inc. is an EEO/Veteran/Disabled employer. For a general description of benefits, please visit: https://www.sktcorp.com/career-center/