Procurement Specialist II

This position is located at our Great West Center in Billings, MT branch.

What's Important to You
We know your career is just one aspect of a meaningful, complex, and demanding life. That's why we designed our compensation and benefits package to provide employees and their families with as much choice as possible.

• Generous Paid Time Off (PTO) in addition to paid federal holidays.
• Child Care Assistance Program for eligible dependent(s).
• Exercise reimbursement program for employees.
• The health and happiness of the places we call home matter to us. Learn a little more about what we do for the communities we serve and why we want YOU to be a part of it.

We encourage you to apply. Reach for what you want and tell us why your work ethic and willingness to learn make you a natural fit for #TeamFirstInterstate.

SUMMARY
The Procurement Specialist II manages the organization's internal procurement processes and systems in a cost-effective and efficient manner. This position is critical to ensuring operational continuity, controlling costs, and supporting the organization's strategic objectives.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manages the MiFi program, analyzing usage data and overseeing activations and deactivations.
• Creates purchase orders in Oracle from Service First requisitions accurately and in a timely manner.
• Manages changes to open purchase orders, coordinating with vendors and internal stakeholders to ensure timely delivery of goods and services.
• Manages aged purchase orders and contacts suppliers for status updates as needed.
• Communicates with suppliers regarding lead times and pricing, updating orders and product information accordingly.
• Provides updated shipment information to internal teams as received from suppliers.
• Ensures Oracle requisitions have proper GL and cost center coding prior to submission to Accounts Payable for payment.
• Manages procurement administration processes in Oracle.
• Functions in a secondary support role for other key responsibilities as needed to support overall team objectives and provide coverage.
• Communicates with internal departments to ensure compliance and that marketing materials are up to date.
• Ensures compliance with company policies, environmental standards, and industry regulations in all procurement activities.
• Manages shipping portals (FedEx, UPS, and USPS), monitoring all company accounts, creating new logins, and ensuring policy adherence.
• Manages inventory and orders supplies for the Great West Center kitchen and common areas.
• Researches and resolves routine issues, providing solutions with assistance as needed.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS AND ABILITIES

• Familiarity with purchasing and inventory management software, including Oracle and Microsoft Excel.
• Ability to work under pressure and meet deadlines in a fast-paced environment.
• Strong attention to detail, organizational skills, and the ability to manage multiple tasks effectively.

EDUCATION AND/OR EXPERIENCE

• High School Diploma or General Education Degree (GED) required
• Bachelor's Degree in a related field preferred
• 4-6 years experience in a purchasing, procurement, and/or supply chain management role required
• 1-3 years banking industry experience preferred

LICENSES AND CERTIFICATIONS

• HAZMAT Certification preferred

PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The physical demands and work environment are representative of those that must be met or encountered to successfully perform the essential functions of the job. In compliance with the Americans with Disabilities Act, the company provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

• Dexterity of hands/fingers to operate computer keyboard and mouse - Frequently
• Lifting - Occasionally
• Sitting - Frequently
• Standing - Occasionally
• Overtime - Subject to business need
• Noise Level - Moderate
• Typical Work Hours - M-F (8-5)
• Regular and Predictable Attendance - Required