New

Human Resources and Office Coordinator

Partners In Health
life insurance, paid time off, 401(k)
United States, Massachusetts, Boston
800 Boylston Street (Show on map)
Dec 24, 2025
Description Position Title: Human Resources and Office Coordinator Position Classification: Regular, full-time, nonexempt, hourly (40 hours/week) Reports to: Human Resources Director Location: Boston, Massachusetts; At least 3-4 days per week onsite at our Boston office from 9 am-5 pm (generally Tues-Thurs, with occasional variation based on organizational need); Remaining days can be either in-office or remote. Position Overview: The Human Resources (HR) and Office Coordinator is a key member of the team that delivers HR services to Partners In Health (PIH) U.S.-based employees as well as supports the administrative functions of the PIH Boston office. The Coordinator has primary responsibility for implementing core HR processes, serving as a primary liaison to vendor partners, and will be responsible for other HR projects as needed. This role will also support the administration and operationalneeds of the Boston office to ensure organizational effectiveness, efficiency, and safety. This role presents an opportunityto workona collaborative team, interface with PIH employees around the world,and developand enhancea wide variety of skills in service to a global organization that is relentlessly committed to improving the health of the poor and marginalized. Responsibilities: HR support: (60%) Manageonboarding and offboarding processes, process documentation for PIH staff (including role changes, reclassifications, progressions and promotions, etc.),andleadnew hire orientation, including Passport Orientation sessions. CommunicateHR programs and policies toU.S.-basedemployees and managersandPIH'sU.S.expatriatepopulation; serve as a knowledgeable resource to staffand partnersand providetimelyandproactive support to address staff questions, including managing our HRHelp inbox, regular all-staff bulletin, etc. Manage department scheduling and support the team in planning and logistics related to staff meetings and convenings. Coordinate administrative tasks related to international and temporary assignments as needed Lead andparticipatein HR and cross-team projects as needed, including conducting research, preparing documents, managingeventlogistics,and tracking deliverables. Office Management support (40%) Work collaboratively with supply chain, IT, and Development departments tooversee procedures formanagement and distribution ofincoming and outgoingsupplies,mail,and packages. Manage organizational relationships with vendors who provide services to the office, including building management, office cleaners, and office suppliers, among others. Provide onsite support for meetings and convenings during business hours for all departments based on organizational need. Serve as the primary contact for all stakeholders - internal and external - who interface with the office space, including management of building access via online system. Be present in PIH's Boston office 3 days per week, 9 am - 5 pm (generally Tues-Thurs, with varying schedule depending on organizational need); remaining days can be remote or in office as preferred. Qualifications: Bachelor's degree,and1-2years of relevant experiencerequired; or 2-3 years relevant experience, working in human resources and office coordination preferred. Exceptional organizational and analytical skills. Strong customer service orientation, with a proactive and helpful mindset. Highproficiencyin working withinformation andtechnology systems. Good problem-solving and decision-making skills. Exemplary interpersonal skills; ability to collaborate effectively with culturally diverse staffacross departments and countries. Proficiencyin French, Haitian Kreyol,or Spanish is a plus. Interest in social justiceis stronglydesirable. Core Values and Competencies: Demonstrates the organization's core values of: Commitment, Humility,Integrityand Pragmatic Solidarity/Accompaniment. Accountability - Able to accept responsibility for one's actions, outcomes, and those of their team. Achieving results -Able to set realistic goals, put plans into action,monitorprogress, evaluate outcomes, and apply lessons learned. Adaptability - Able to adapt to change, to balance multiple demands, considernew approaches, and persist towards solutions in changing circumstances. Teamwork - Able to work well with others to achieve common goals. Exemplary interpersonal skills; ability to collaborate effectively with staff across departments and countries. This vacancy may be used to fill similar positions. Organizational Profile: Partners In Health (PIH) is a non-profit, global health organization that fights social injustice by bringing the benefits of modern medical sciencefirst and foremostto the most vulnerable communities around the world. PIH focuses on those who would not otherwise have access to quality health care. PIH partners with the world's leading academic institutions to create rigorous evidence that shapes more sound and all-inclusive global health policies. PIH also supports local governments' efforts to buildcapacityand strengthen national health systems. As of today, PIH runs programs in 11 countries (Haiti, Kazakhstan, Lesotho, Liberia, Malawi, Mexico, Navajo Nation, Peru, Rwanda, Sierra Leone, United States), where it provides direct care to millions of patients through public facilities and community engagement. Partners In Health (PIH) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. It is the policy of PIH not to discriminateon the basis ofrace, color, national or ethnic origin, ancestry, age, religion, creed, disability, sex and gender, sexual orientation, gender identity and/or expression, military or veteran status, or any other characteristic protected under applicable federal,state,or local law.PIH works in and witha number ofgovernments in and outside the U.S., and to the extent applicable, this statement is intended to incorporate the prohibition of any unlawful discrimination covered by applicable laws in such countries,states,and municipalities. Partners In Healthparticipatesin E-Verify and will provide the federal government with your Form I-9 information to confirm that youare authorized towork in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. Pay and Benefits: The starting salary for this position is $47,380 and is non-negotiable. Subject to the terms and conditions of the applicable plans thenineffect, eligible employees may enroll in a 401(k) plan with automatic employer contribution, as well asparticipatein organization-sponsored medical, dental, vision, short-term and long-term disability insurance, and basic life insurance plans for the employee and the employee's eligible dependents.PIH offers professional development and home office reimbursements as well as a flexible paid time off policy with no maximum, generous holiday time, summer and winter breaks, and a sabbatical leave policy. PartnersInHealth will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If a reasonable accommodation is needed, please contact: [emailprotected].