Finance Coordinator/11-11-145-SC/ Orange County Regional Office

Mission Statement

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Position Summary

Responsible to assist Business Director with all aspects of the Orange County Coordination Finance Department, as assigned/determined by the Business Director.

Essential Functions

• Responsible for resourcing new and current OC Coordination Officers, Employees and Volunteers with training materials for the proper processing of all finance related items
• Responsible for the content, upkeep and maintenance of OC Coordination Finance resource website and data repository
• Responsible for all Month End Closing Procedures including but not limited to GIK Reporting, Gift Card Inventory, Interfund Invoices, Accruals, CARE Items and AP Workflow
• Responsible for OC Coordination Vehicle and Computer Equipment Inventory accuracy
• Assist Business Director with the OC budget process; coordinate and assist the preparation of annual operating and capital budgets for the Orange County units; assist the Corps to prepare their budgets and the budget revisions.
• Responsible for the coordination and outcomes of A/P personnel and ensure accurate and timely process of Accounts Payable transactions; coordinate A/P related issues; streamline A/P processes.
• Responsible for the coordination and outcomes of A/R personnel and ensure accurate and timely process of Accounts Receivable invoicing and receipts; coordinate A/R related issues; streamline A/R processes.
• Reviews, and recommends invoices for government contract(s) to the Business Director for payment
• Provide guidance and assistance to the OC/TR finance office staff and all finance activities, including but not limited to:
• Cash/Check/Credit Card handling and deposit per TSA Policies and Procedures for donations or otherwise
• Daily Logs
• Sunday Meeting Collections/Stewardship Reports/Transmittal Forms
• Processing of Funds and monthly reporting from Tustin Fields Condos
• Processing Funds and monthly reporting for Women's Auxiliary
• Processing non-emergency and emergency check requests
• Monthly inventory reports for OC Coordination Programs
• Disbursement, reconciling of Petty Cash
• Seasonal: process cash/checks from Kettles according to TSA policies and procedures along with all reporting requirements
• Assist in coordination with OC program directors/managers regarding all program financial activity (e.g., budgets, spending, staffing allowance, receipt submissions, etc.)
• Assist with regular coordination and liaising with DHQ Finance
• Assist with accumulating and preparing financial statements and needed reports as required by SA reporting procedures for disbursement to OC Coordination Corps and Programs
• Assist with the prioritization and coordination of property projects with respect to finances. Assist with submissions for all necessary approvals for OC finance through DHQ Command Finance Council.
• Assist with internal and external audits.
• Assist with evaluating and undertaking compliance practices within TSA policy to ensure OC is operating correctly and efficiently i.e. safety audits, financial practices etc.

Added Responsibilities:

• Support external audit processes as requested by Divisional Headquarters.
• Monitor budget variances and provide actionable insights to OCRO Corps Officers, Program Leaders and Department Heads
• Perform other assignments/duties as directed.

PAY RATE: $30.00-$35.00/hr.

Working Conditions

Ability to walk, stand, bend, squat, climb, kneel and twist on an intermittent or sometimes continuous basis. Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead. Ability to operate computer, fax and telephone. Ability to lift up to 40 lbs.

Minimum Qualifications

• High School Diploma or G.E.D.
• Minimum of 2 years' experience or education in accounting or related field.
• Preferred: BA/BS in Business Administration with emphasis in Finance or Accounting.
• Embrace the mission of The Salvation Army.
• Driving Test and clean MVR check (if applicable).
• If working in vicinity of children a criminal background check is required with certification for Protect the Mission policies and procedures.

Skills, Knowledge & Abilities

• Strong leadership skills; must have a collaborative style and be a team player.
• Ability to work well under pressure, fast-paced environment, and handle multiple projects simultaneously.
• Must possess excellent interpersonal and written communication skills.
• Strong organizational and analytical skills.
• Advanced computer skills: Microsoft Office Suite (with emphasis in Excel), Shelby, Vivid