Proposal and Award Generalist

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.

POSITION SPECIFICS

The Proposal and Award Generalist pursues, administers and conducts sponsored programs; identifies funding opportunities; facilitates the proposal preparation process; submits proposals; reviews awards for items specific to the faculty, department, and college/unit; informs faculty and college personnel of special contractual requirements; ensures compliance with University guidelines; and provides training to personnel on topics that cover the breadth of research administration.

• Search for, obtain, and distribute funding opportunities utilizing expertise database; maintain database information

• Collaborate with college/unit offices on funding opportunities requiring special handling such as limited submissions, RFA (Request for Application), RFP (Request for Proposal), ITQ (Intent to Qualify) and other solicitations

• Liaison with Office of Sponsored Programs, ORP (Office of Research Protection), Office of Technology Management (OTM), Risk Management or other central units as needed to support proposal development

• Lead and or participate in meetings with faculty or department heads on funding opportunities, team formation and responses to opportunities; provide recommendations to improve proposal success rate and effectiveness of award management

• Prioritize timelines/schedules through interpretation of potential funding opportunities and hold proposal team accountable

• Assist faculty or others with proposal preparation through reviewing sponsor and University guidelines and submission requirements

• Develop, finalize and/or approve proposal budget and cost share; prepare required forms, representations and certifications, and budget justification; obtain cost share approvals

• Prepare requests for advance fund numbers, fund numbers, cost centers, cost sharing cost centers, and other account set up actions

• Prepare and submit budget documents for awarded funds, budget adjustments, and account close-out transfers

• May be responsible for tasks associated with labor distribution and effort confirmation

• Participate in meetings with Office of Sponsored Programs and unit administration concerning Export Control, publication restrictions, and other potential risks; initiate follow up on sign-offs and monitor process

• Review expenditures for approval; review and approve personnel appointments on sponsored program funds

• Run system-generated financial reports; manage subawards; prepare and submit monthly/quarterly financial reports

• Facilitate materials transfer and other agreements; assist Property Inventory with receipt, accountability, and reporting on government owned equipment

• Serve as an area expert on special award types including multi-unit, interdisciplinary, significant number of subawards, multi-fellowship awards, substantial industry involvement, significant administrative oversight, significant financial tracking and reporting, and multi-site clinical trials or field activities.

• Resolves issues and implements solutions; initiates process improvements to address systemic roadblocks

• May supervise staff members, including hiring, development, and performance management

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

This position will be providing department-level grant and contracting support, primarily focused on post award management to the Biomedical and Chemical Engineering departments. Departmental level support activities include account monitoring for regulatory and financial compliance, allowability of expenses, cost share, and grant end dates. Additional grant-associated duties will be assigned based on the needs of the assigned department.

The successful candidate will provide this support in a high-volume, fast paced and complex environment and will need to be able to solve issues in a timely manner. Experience with university accounting and research administration, as well as financial policies, as well as experience with Penn State systems, such as Strategic Information Management System (SIMS), Penn State's System for Integrated Management, Budget, and Accounting (SIMBA), and Systems, Applications and Products (SAP) is preferred. Graduates of the ACOR Certification and Education Series (ACES) Program are preferred.

This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.

BACKGROUND CHECKS/CLEARANCES

SALARY & BENEFITS

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Policies

Copyright Information

Hotlines