OA/CTS ADMINISTRATIVE ASSISTANT

Chugach Government Solutions
$22.74 hourlyHours: M-F, 8am-5:00pmRetirement Plan: Eligible to participate in company 401(k) with Company matching after 1 yearVacation: Minimum of ten days per year. Actual days are based upon your Service DateSick Time: Eight days per yearHolidays: 12
paid holidays, sick time, 401(k), retirement plan
United States, Alaska, Palmer
Jan 06, 2026
About Us When you work at Chugach Government Solutions (CGS), you join a proud legacy of supporting missions while sustaining culture. The federal division of Chugach Alaska Corporation, CGS has been supporting critical missions as a government contractor for over 25 years. Our focus is to support facility maintenance, IT/technical services, construction and education. We are proud to have built, and continue to foster, an incredibly talented team spanning across the globe in hundreds of different fields - each team member proud to serve our country with first-class business services, while also making a difference for our Chugach shareholders. At CGS, empowering employees is a part of our core, and that focus is one of the ways we build and foster high-performing teams. We empower our employees through competitive compensation and benefits package, professional growth opportunities, truthful communication, and more! If you are looking for an opportunity to serve something bigger than yourself; if you want your day job to be one that creates meaningful value; if you are looking for an environment that highly values employees and respects individual differences - then Chugach Government Solutions may be the right fit for you! Job Overview Provides administrative, quality control assurance and clerical support for Outreach and Admissions (OA) and Career Transition Services (CTS) contracts. Responsible for the maintenance of government property; outreach reporting systems, procurement, and quality control of all applicant and transition files. Pay: $22.74 hourly Hours: M-F, 8am-5:00pm Retirement Plan: Eligible to participate in company 401(k) with Company matching after 1 year Vacation: Minimum of ten days per year. Actual days are based upon your Service Date Sick Time: Eight days per year Holidays: 12 paid holidays per year Work Model: Onsite/In-Office Responsibilities Essential Duties & Job Functions: Provides overall administrative and clerical support to the OA and CT Services project staff. Greets and assists visitors. Answers and directs incoming calls. Develops and maintains data base to capture daily, weekly, monthly, quarterly, and annual reports on files submitted to center, arrivals, students pending assignment, no-shows, placements, not placed, and barriers for the Outreach and Admissions / Career Transition Services (OA/CTS) Manager. Assists OA/CTS Manager with generating reports to monitor arrivals, 45- and 90-day retention reports monthly, OAOMS 20/Center and POMS 20 reports to verify and ensure all statistical outcomes are recorded in the Job Corps Data Systems. Provides Quality Assurance of Job Corps applicant files before approving and sending to receiving centers and Quality Assurance of CTS before approving in the CTS JCDC program. Maintains a data base of all Quality Control systems and procedures required for generating reports. Develops and maintains tracking methods to monitor and ensure that the contract meets arrival goals and applicants are served as prescribed in the Policy and Requirements Handbook (PRH)/ National Enrollee Assignment Plan (NEAP) contract requirements; and regular calls are being made for transition purposes. Assists OA/CTS Manager by generating reports to monitor effective OA contract performance outcomes. Provides oversight, tracking and reporting of all government property in compliance with the Job Corps PRH. Assists the OA/CTS Manager in the development and execution of the OA/CTS staff training to support PRH changes, updates, and compliance. Establishes and maintains a reliable reporting system for monitoring the effectiveness of all Outreach and Job Development efforts and activities. Collects from each Job Corps Center projected arrival needs and communicates and coordinates arrival lists with Admissions Counselors. Provides data collection and coordination of reports and report requirements to/from Regional and Corporate Offices and the Job Corps Data Center. Performs all the duties and responsibilities of an AC or CTS where there are vacancies or when necessary. Maintain accountability of students and property; adhere to safety practices. Cultivate and maintain a climate on Center, which is free of harassment, intimidation, and disrespect to provide a safe place for staff and students to work and learn. Promote student attainment of career success standards through modeling appropriate skills, mentoring students, monitoring skill acquisition and intervening when inappropriate behavior is observed. Work in a constant state of alertness and in a safe manner. Perform all other duties as requested. Accountable For: Dealing with a variety of people in a professional, courteous manner in diversified situations. Having the ability to work under pressure as well as ensuring timely completion and accuracy of all departmental work. The proper use of tools and/or equipment commonly used in an office/clerical environment. Completing all mandated training requirements per government and company directives. Adherence to established company safety policies and good industrial and office safety practices. Compliance with company Standard Operating Procedures and Personnel policies and procedures. Job Requirements Mandatory: Associate's Degree in Business or related field. Four (4) years previous administrative and/or quality control. An equivalent combination of education and experience to successfully perform the essential duties and functions of the job may be substituted for Associate's Degree. Proficient in the use of Microsoft Word, Excel, Publisher, and Outlook at an intermediate level. Successfully pass background check and drug test required on the contract. Current, valid driver's license and an acceptable driving record. Working Conditions: Work is performed primarily in an office setting. The noise level in the work environment is usually moderately quiet. Have a high level of social contact. They work closely with students and other office staff. Communicate with people daily by telephone, e-mail, and in person. Are occasionally placed in conflict situations in which others may become rude or unpleasant. Work as part of a team. Physical Requirements: This position requires the employee to be able to frequently required to sit, stand, walk and talk or hear. The employee is occasionally required to use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. Work somewhat close to other people, such as when sharing office space. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Reasonable Accommodation: CGS will provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Chugach Government Solutions or any of its subsidiaries, please email ada@chugachgov.com. Equal Employment Opportunity: Chugach is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, gender, sexual orientation, gender identity or expression, age, pregnancy, disability, genetic factors, protected veteran status or other characteristics protected by law.