New

FINANCIAL SPECIALIST

Rutgers University

life insurance, employee discount

United States, New Jersey, New Brunswick

Jan 08, 2026

Position Details

Position Information

Recruitment/Posting Title	FINANCIAL SPECIALIST
Job Category	URA-AFT Administrative
Department	UCO Cost Analysis/Capital Equi
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. Ranked in 2022 by Forbes as a top 100 best large employer in America, Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities. University Finance and Administration ( UFA) advances Rutgers' strategic priorities through the management of all central financial, administrative, and student information systems and processes. We supply the university's financial community the professional guidance, services, tools, and information needed to make the informed decisions that contribute to Rutgers' standing as an academic, health, and research powerhouse. We are deeply committed to our guiding principles and the core values that are critical for the long-term strategic growth of our division and the university. For more information, please visit https://finance.rutgers.edu/.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Financial Specialist within the University Controller's Office ( UCO). Under the direction of the Associate Controller for Cost Analysis & Capital Equipment Management, this position is responsible for performing complex financial and data analyses that support fringe benefits, Facilities & Administrative (F&A) cost recovery, federal and state reporting, and capital equipment management. The specialist plays a critical role in institutional financial reporting and compliance, contributing to major initiatives such as F&A proposal development, quarterly fringe reimbursement submissions, federally mandated audit reporting, and strategic process improvements. Among the key duties of this position are the following: Performs extensive data extraction, reconciliation, and interpretation from Oracle Cloud, Tableau, OTBI, and other reporting tools to support cost analyses, fringe benefit reporting, and compliance requirements. Develops financial models, dashboards, and reports to support institutional decision-making, transparency, and strategic planning. Ensures accuracy and integrity of cost- and fringe-related data through internal controls, reconciliations, and variance analyses. Provides data and reports in support of surveys and external requirements such as HERD, SALCALC, and other compliance-driven requests. Collaborates with Data Analytics, Payroll, Financial Planning and Analytics, and Research Financial Services to optimize reporting processes and enhance data accessibility and interpretation. Serves as a resource to junior staff and peers by providing technical guidance, quality review, and training on complex cost and fringe analysis methods. Leads quarterly fringe benefit reporting and reimbursement submissions to the State of New Jersey, including detailed analysis and review of multiple schedules. Oversees the operationalization of fringe benefit recording and reporting, implementing process improvements to enhance efficiency and compliance. Contributes to the "future of fringe" initiative within the new HCM system by providing design input, collaborating with external consultants, and testing complex calculations for financial system integration. Communicates technical and analytical findings to stakeholders across finance, HR, and IT. Provides guidance to supporting staff involved in reconciliation and analysis of fringe-related reporting. Supports preparation of federally required F&A cost proposals (Base Year and Practice Year) in collaboration with external consultants (e.g., Maximus). Gathers, validates, and analyzes complex institutional data from multiple sources to meet proposal requirements. Applies specialized knowledge of higher education cost analysis and compliance standards to ensure proposals are accurate, complete, and defensible during federal negotiations. Conducts cost studies and functional use surveys related to allocation methodologies and indirect cost recovery. Provides technical direction to junior staff assisting with cost data collection and reconciliations. Coordinates data collection, reconciliations, and reporting for SEFA/SESA submissions required for the Single Audit. Prepares interim, preliminary, and final year-end versions of reports for review by senior leadership and external auditors. Collaborates with Research Financial Services and external auditors to ensure compliance, transparency, and accuracy of reporting as federal and state research expenditures grow. Oversees and provides guidance to staff assisting with reconciliations to ensure accuracy and consistency. Provides ad hoc analyses and reporting in support of the Associate Controller and senior leadership. Contributes to projects focused on financial transparency, process optimization, and compliance initiatives. Maintains consistent communication with the Associate Controller on priorities, progress, and deliverables. Serves as a subject matter resource for colleagues across related finance units.
FLSA	Exempt
Grade	07
Salary Details
Minimum Salary	89008.480
Mid Range Salary	110322.480
Maximum Salary	131636.480
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs
Position Status	Full Time
Working Hours
Standard Hours	37.50
Daily Work Shift
Work Arrangement
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree preferably in accounting, finance, business administration, economics, or a directly related field and at least five (5) years of progressively responsible professional experience in financial data analysis, modeling, and decision support, preferably within a higher education or similarly complex organizational environment;or an equivalent combination of education and experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Advanced proficiency in Microsoft Excel and strong working knowledge of database tools such as Microsoft Access; experience with enterprise financial systems (e.g., Oracle Cloud, Tableau, OTBI). Demonstrated ability to interpret and reconcile large and complex data sets, build financial models, and provide actionable insights for decision-making. Ability to understand and navigate complex organizations and financial structures. Proven ability to work independently, manage multiple priorities, and meet established deadlines. Strong follow-through, assertiveness in resolving open issues, and demonstrated ability to collaborate effectively across units. Exceptional written, verbal, and presentation skills with the ability to convey complex financial information clearly to diverse audiences, including senior management, auditors, consultants, and staff at all levels. Excellent organizational skills and attention to detail in both daily operations and high-stakes reporting environments.
Preferred Qualifications	A related Master's degree or CPA. Experience using Maximus Comprehensive Rate Information System (CRIS) and WebSpace. Experience with higher education accounting. Knowledge of research administration accounting.
Equipment Utilized	Microsoft Office Suite applications, with advanced proficiency in Excel. oracle OTBI, Tableau, and third-party databases and systems, including WebSpace and CRIS, as well as other enterprise reporting tools as needed to support complex financial analyses and reporting.
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	25ST2637
Posting Open Date	01/08/2026
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Off Campus
City	Piscataway
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement