Academic HR Analyst 3 (7715U) - Civil & Environmental Engineering

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value.

We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley.

The Department of Civil and Environmental Engineering (CEE) at UC Berkeley is a worldwide leader in developing engineering solutions to societal-scale challenges. Berkeley CEE conducts cutting-edge research in evolving and vital areas that address societal needs for well-designed and well-operated buildings, energy, transportation, and water systems. These critical systems must be reliable and resilient in the face of hazards such as earthquakes and flooding. Extensive efforts will be needed to adapt civil infrastructure to withstand adverse changes in weather and climate. Our research and teaching serve the needs of a growing and increasingly urban world population that requires sustainable improvements in standards of living.

Berkeley CEE research establishes and advances the intellectual foundations of new fields of study. We develop theory and improve understanding, and provide tools and techniques for solving important new problems. The educational activities of Berkeley CEE focus on developing future leaders in the engineering profession, in academia, and in the broader societal context. Through individual and collective efforts, Berkeley CEE serves the needs of our College and University and provides technical expertise and service to other public, private, and professional entities.

Berkeley CEE is a place of intellectual vitality and diversity in which all students, faculty, and staff have the opportunity and the impetus to achieve their highest potential. Signs of this vitality and diversity are seen in innovative research conducted by students and faculty; creative, flexible, adaptable, and forward-looking curricula; outstanding classroom teaching; attentive academic mentoring; and a shared sense of a community that is inclusive and respectful of all members. We are proud of our contributions to the public mission of the University of California, as demonstrated, for example, by our role in providing access to higher education for students from low and middle-income families.

This position involves recommending, developing, implementing, administering, coordinating, and / or evaluating Academic Human Resources policies, labor contracts, statutes, programs, and procedures covering one or more of the following: academic recruitment, appointment, and advancement; compensation and salary administration; faculty welfare programs; visa procurement; benefits; payroll; training and development; faculty misconduct; and faculty equity.

The First Review Date for this job is: January 23, 2026 - Open Until Filled

50% Academic Personnel Management

• Independently determines when required academic personnel actions for Civil and Environmental Engineering faculty must take place, initiates such actions, analyzes and synthesizes both qualitative and quantitative data relevant to such actions, and makes initial assessment of cases' strength and weakness.
• Facilitates academic personnel administration essential to the success of faculty advancement cases and salary increases, and faculty retention, in the context of high sensitivity to fairness across large, multi-faceted faculty having competing interests and an international reputation to maintain.
• Faculty Searches: Coordinates the academic search process, including placement of ads, drafting of search plans, and conducting the initial screening of materials submitted. Supports faculty recruitment efforts, provides guidance to faculty search committees, oversees conduct of interviews, finalist visits and appointment procedures.
• Serves as custodian of faculty files and records, ensuring the integrity and confidentiality of the Department's review procedures and its academic personnel files as required by Senate by laws.
• Analyzes appointment, merit, and promotion cases for faculty. Drafts departmental recommendation letters for all academic appointments and advancements by applying advanced knowledge of both HR policy and departmental precedents.

20% Academic Personnel Support

• Manages acquisition, organization, and analysis of semi-annual teaching evaluations. Compiles data to calculate Department specific teaching scores averages, enters data into campus systems, and interprets results and makes recommendations for faculty promotions/instructor reappointments based on teaching outcomes.
• Advises faculty members on preparing self-evaluations. Advises faculty, visiting scholars, and lecturers on UC employment related matters. Notifies academic personnel of policy changes related to benefits and retirement and
• Provides strategic advice and recommendations to unit head by analyzing and interpreting system-wide and campus policies, collective bargaining agreements, academic personnel procedures and practices.
• Counsels Senate and non/Senate faculty and other academic staff concerning complex and/or particularly sensitive work-related or career-related problems.
• Recognizes potential labor-contract grievance situations; provides feedback to management and recommends strategies for addressing sensitive faculty situations and/or requesting exceptions to policy.

15% Staff HR

• Oversees staff leave requests, reviews and corrects timecards on a bi-weekly and monthly basis. Prepares and reviews extensive, detailed reports to track quarterly payroll reconciliation, benefit accruals, and appointment dates. Functions as a resource to other academic personnel professionals, advising and coordinating processes and procedures for a variety of sub-units.
• Initiates action regarding notification of appropriate authorities in cases of emergency, injury or death. Coordinates hiring and payroll actions for multi-location appointments. Initiates actions for reviews and compensation for submission through the college, organized research units, APO, campus payroll and accounting units.
• Oversees employment actions related to international scholars and postdocs with ERSO, VSPA and the Berkeley International Office (BIO). Oversees labor certification, visa status, and renewals and extensions for foreign appointees. Oversees hiring and payroll functions for departmental and affiliated departments and units. Oversees the trajectory of actions through the college, organized research units, and campus offices. Oversees expenditures for accuracy and timeliness. Analyzes and interprets guidelines and policies to provide advice and counsel to unit clients on issues such as compensation, work-eligibility (visa) matters such as H1-B processing or PR application, and benefits considerations
• Leads semi-annual recruitment of Unit 18 titles, and supports efforts to hire ASE titles (GSI/Reader), to fulfill Department's teaching mission. Ensures that required processes are followed to appoint instructors, according to union, campus and UC policy. Serves as a liaison between appointee and Department, informs appointees of obligations, benefits, and rights. Represents organization in informal and formal complaint resolution processes.

15% Assistant to the Chair

• Provides high-level assistance to the Chair of the CEE Department, including maintaining the Chair's calendar, scheduling meetings, collecting data, drafting sensitive routine and non-routine correspondence for post and/or email.
• Acts as gatekeeper for the Chair by screening incoming communications. Forwards issues requiring the Chair's attention (from chair phone line, chair email, or in-person requests) or refer issues to other departmental leaders and/or units as appropriate.
• Acts as Chair's liaison with COE Dean's Office and College Relations staff. Processes Chair's Entertainment and travel requests. Secures art from UCB Graphic Arts Loan Collection for chair's office. Drafts gift acknowledgements for the Chair. Uses the highest level of discretion and confidentiality at all times. Schedules and supports monthly CEE Faculty Meetings, semi-annual off-site Faculty Retreats, semi-annual Advisory Council Meeting, weekly committee meetings (ExCom, Strategic Planning, DEIB), and miscellaneous inter-departmental meetings (e.g., Tongji). Assembles and distributes agenda and supporting documentation. Arranges logistics, processes purchases and reimbursements. Records and distributes meeting minutes using political and policy sensitivity, and discretion. Archives meeting materials. Recommends and/or implements changes as appropriate.
• Assists Chair with special projects such as gathering nominations for fellowships, preparing materials and organizing receptions for special visitors, and researching special information requests from the Dean. Liaisons with College development staff. Coordinates large-scale special projects as assigned by the Chair.
• Drafts highly sensitive and/or non-routine responses for Chair and the Department Manager in regard to alumni and donor relations, and sensitive faculty and staff matters. Prepares materials for complex year-long departmental reviews (e.g., Academic Program Review, ABET accreditation). Analyzes requirements. Collects, tracks, organizes, compiles, formats and edits all materials; trouble-shoots problems; attends ongoing review preparation meetings as well as the onsite visit by the visiting review team. Coordinates logistics for onsite reviews, working closely with relevant COE and campus units.
• Manages and regularly updates multiple Department email aliases, including acting as "moderator" of the chair@ce and faculty@ce aliases. Answers department main phone line and 'info' email address. Manages faculty photo shoots contracting with an outside photographer if necessary. Supports emeriti faculty, helping them or their families with book collection donations, connecting them with campus resources, helping with memorial logistics, and/or forwarding obituaries of distinguished CEE alumni to the appropriate campus unit. Issues daily parking passes to guest speakers.

• Bachelor's degree in related area and / or equivalent experience / training.
• Requires thorough knowledge of and ability to apply / interpret organization and college policies and procedures which govern academic HR.
• Thorough knowledge of organization and college goals, priorities and values and the legal and human implications of decisions.
• Thorough knowledge of systemwide and organization policies, union contracts, procedures and practices that govern academic HR administration.
• Knowledge of trends in academia, especially in areas of academic planning, human resource management and administration.
• Ability to analyze complex management issues, develop project scope and solutions, give professional advice to senior officials and make critical decisions regarding personnel.
• Ability to communicate effectively with diverse audiences.
• Excellent critical and innovative thinking to address moderately complex issues and present nuanced analyses.

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $82,800 to $105,000 yearly ($6,900 to $8,750 monthly); the full UCB salary range for this title is $82,800 to $149,800 yearly. This is a 100% FTE career position eligible for full benefits. This position is FLSA Exempt and paid monthly.

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.