Executive Assistant

Job Title: Executive Assistant

Duration: 3 months

Location: Westbrook Maine USA 04092

Pay Rate: $32.00 - $34.64 hourly

JOB SUMMARY

Description:

Schedule: M-F 8:30/9am- 5pm

TOP (3) REQUIRED SKILLSETS:
* Strong calendar and time management/gatekeeping skills
* Ability to anticipate executive's needs (time to plan for meetings, priorities etc)
* Mature, confident with experience supporting senior level leaders

NICE TO HAVE SKILLSETS:
* Flexibility to answer texts/be available after hours when needed
* In office 5 days a week
* Project mgmt. experience

Job Description Summary
Support the ELT member with effective operations, serve as an administrative team leader, and provide all other administrative functions.

PRIMARY DUTIES AND RESPONSIBILITIES:
Manage ELT members calendar, gatekeeping and event planning.
Manage the establishment and maintenance of ELT member's database.
Represent corporation through effective communications with internal and external customers.
Coordinate travel arrangements.
Liaison between ELT member, other executive officers, administrators, board members, staff and others employees.
Ensure timely and consistent information gathering practices for all parts of the organization.
Plan and coordinate meetings and participants, as needed.
Ensure professional and timely response to all internal and external requests.
Attending staff and other key meetings to ensure follow-up on action items and issues raised.
Assist with the preparation of presentations.
Assist with inquiries for ELT member, as necessary.
Process accounting issues (i.e., expense reports, invoices, etc).
Manage filing projects, office organization, mail processing and general administrative maintenance duties.
May supervise small team of Corporate Administrative Assistant staff. Assist in recruiting, staff scheduling, organization and prioritization of work.
Plan and implement special projects.
Build and maintain sense of team and overall morale with administrative staff by administering monthly administrative meetings.
Oversee maintenance of corporate calendar.

EDUCATION:
Bachelors degree or equivalent combination of education and experience.

REQUIRED SKILLS AND ABILITIES:
Proven ability to manage highly confidential/sensitive information.
Ability to take initiative using one's own judgment.
Excellent and demonstrated organizational, project and time management skills.
Excellent communication skills (both written and verbal).
Project management experience a plus
Ability to prioritize workload independently and handle multiple tasks.
Proficiency with MS Office.
High level of professionalism.
Excellent interpersonal skills, with the ability to work closely and effectively with members of senior management and peers, both independently and as a team.

Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support.

Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals.To learn more, please visit https://dexian.com/.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.