Events Coordinator Open Rank (Intermediate-Senior)

Job Summary:

This position is responsible for aspects of event and program management for the Department of Orthopedics. There are generally around 30 events annually that this position will organize and oversee, in addition to numerous one-time events and programs that the department wishes to host throughout the year. This position involves managing the following events and functions: dinners, receptions, residency and fellowship recruitment and graduation activities in partnership with the Education Team, residency and fellowship alumni events, and the department holiday party. This position also involves managing a few multifaceted continuing education programs that involve anywhere from 20 to 200 attendees, including sponsors and speakers. These education programs range from a few hours in length to a few days in length. This position involves soliciting sponsorships and arranging speaker travel in addition to event management duties. This position will act as onsite event support when necessary.

This position involves high-level project management while incorporating the fiscal policies of the School of Medicine and CU Medicine.

This position streamlines event registration and management by incorporating Cvent as the exclusive university registration platform and Marketing Cloud as the exclusive university communication platform.

Key Responsibilities:

Event Coordination: 70%

• necessary approval paperwork

• registration site management

• arranging speaker travel and accommodations

• research and negotiate with venues, hotels, caterers, and other vendors for discounted rates, all while adhering to CU Anschutz, financial policies.

• ensuring all onsite logistics are confirmed with vendors and venue

Event Marketing and Communication: 20%

• attendee and volunteer communication and management

• Managing committee planning meetings

• Manage communications with all speakers for events (including keynoters, lecturers, visiting professors) to ensure that they have necessary information, logistical, travel or technical support.

Financial Analysis: 10%

• Maintain knowledge of and comply with departmental and University fiscal policies when performing duties related to organizing events.

• speedtype creation or activation

• budget tracking

• Initiating post event debrief and budget review with faculty committee

Work Location:

Hybrid - this role is eligible for a hybrid schedule of some days per week on campus and as needed for in-person meetings. Specific schedules will be determined by the hiring manager.

Why Join Us:

The University of Colorado, Department of Orthopedics is a recognized global leader in the field and Colorado's most trusted orthopedic group for adults and children.

Our unique position at the forefront of medical science, education, and practice innovation translates in real-time to the most advanced patient care, unmatched in Colorado and the Rocky Mountain Region.

From routine cases to the most complex, we treat every orthopedic condition including injuries and diseases of the bones, joints, nerves, tendons, ligaments, and muscles across many orthopedic specialties.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 15/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

Intermediate Level:

• A bachelor's degree in hospitality, event management, marketing, business, or a directly related field from an accredited institution and one (1) year of professional level experience in event management.

Senior Level:

• A bachelor's degree in hospitality, event management, marketing, business, or a directly related field from an accredited institution and two (2) years of professional level experience in event management.

• Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Preferred Qualifications:

• Experience in venue and vendor contract negotiations

• Experience developing and tracking budgets, financial analysis experience

• Experience in event marketing and communication

• Experience in project management

Competencies

• Ability to communicate effectively, both in writing and orally.

• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

• Outstanding customer service skills.

• Ability to remain professional in fast-paced, high energy environment

• Strong ability to manage multiple events at once

• Strong ability to self motivate and approach tasks with proactivity and initiation

• Works well independently and in teams

• Highly motivated and is a self-starter

Conditions of Employment:

• Ability to travel in order to make event arrangements, select venues, etc.

• Ability to Multi-task

How to Apply:

For full consideration, please submit the following document(s):

1. Curriculum vitae / Resume

2. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Thomas Roller, THOMAS.ROLLER@CUANSCHUTZ.EDU

Screening of Applications Begins:

Screening of applications begins immediately and continues until February 9.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as

• Intermediate: $47,580-$60,522

• Senior: $51,438-$65,429

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.