Registrar, All Programs- College of Pharmacy

As registrar for the College of Pharmacy, this position is accountable for course data management for the Medical Laboratory Sciences (MLS), Occupational Therapy (OT), and Doctor of Pharmacy (PharmD) programs and registration activities for approximately 900+ students. Leads development of academic calendars, course schedules and procedures. Analyzes statistical data on registration for administrative use in formulating policies. Interprets registration policies for faculty and students. This position is responsible for the management of academic records for students in the PharmD, MLS, and OT programs. This position is responsible for course registration, maintaining official student academic records, tracking student progression, degree clearance and verification of degree completion. This position works closely with students, the Office of Student Services, the Office of Experiential Education, instructors, classroom management services, and other administrative support personnel within the College of Pharmacy. All duties are across the MLS, OT, and PharmD programs unless otherwise stated.

Duties and Responsibilities

Registrar - 70%
* Oversee collegiate course scheduling and registration processes
* Serve as the lead for academic policies and processes tied to block enrollment, curriculum management, graduation clearance, and grading
* Oversee student academic records
Develop, implement, and maintain standard procedures to address common student records processes and issues.
Maintain student academic records and tools, ensuring fidelity of records in PeopleSoft and Slate
* Complete registration for students. Keep accurate records of each student's registration and student status and ensure appropriate tracking.
Implement and manage block enrollment of current PharmD and OT students, and complete registration reviews each term to ensure student compliance with required coursework.
Manage the enrollment holds for students on leave of absence and re-enrollment of students separated from the college for extended periods of time
Manage and notify students of enrollment holds on their academic record and assist students on the removal of these holds when necessary
* Responsible for troubleshooting and responding in a timely manner to all problems that arise related to registration
* Assist instructors in entering final grades in the Peoplesoft system as necessary. If problems arise, work with ASR to provide solutions. Guide course directors on University grading policies
* Serve as a backup to the Assistant Registrar regarding academic and semester calendars.
Develop the curriculum schedules with input from appropriate people. Provide ongoing analysis of schedule and suggestions for efficiencies
Create and manage each semester's meeting pattern in CCS
Partner with the Duluth campus Office of the Registrar to ensure accurate course information is available for College of Pharmacy, Duluth students
Create, update, and maintain course information in the University's course catalog (Coursedog).
Manage and maintain directed study courses each semester
Manage classroom reservations for the College of Pharmacy
* Serve on Academic Health Sciences or University committees as requested

Student Progression and Academic Reporting - 25%
* Communicate on a regular basis with the Office of Student Services and program directors regarding student progression
* In partnership with the program directors and Academic Standing Committee chairs, serve as the lead for policies and processes tied to progression and academic standing.
* Ensure that all requirements are met before a student progresses to the next level of the program.
* Clear students for degrees, determine distinction, and ensure degrees are posted on transcripts.
* Provide verification and communication to the relevant licensing/governance boards for each program
* Serve as the administrative lead for program Academic Standing Committees. Establish meeting dates; coordinate agendas; record and distribute minutes; manage meeting logistics; and manage archive of meeting minutes, historical data, and summaries of committee decisions/recommendation

Miscellaneous - 5%

* Professional development
* Other duties as assigned

Required
* BA/BS plus 6 years of related experience, or masters degree plus at least 4 years of
relevant experience
* Understanding of complex course systems software
* Excellent communication skills, both oral and written
* Excellent organizational skills and attention to detail
* Demonstrated ability to work within and across teams
Preferred
* Previous experience with PeopleSoft, Coursedog, CCS
* Previous experience with all levels of education-undergraduate, graduate, and
professional
* Previous experience working in a large, complex department/organization
* Experience with database management programs, web management, and web portals

Working Conditions
Office environment/no specific or unusual physical or environmental demands.
This role is offered as a hybrid position (some combination of onsite and remote) where you are
required to be onsite at our Twin Cities-based or Duluth-based campus on a regular basis.
Specific schedule will be determined between you and your supervisor.
*The Employer retains the right to change or assign other duties to this position.

Required
* BA/BS plus 6 years of related experience, or masters degree plus at least 4 years of relevant experience
* Understanding of complex course systems software
* Excellent communication skills, both oral and written
* Excellent organizational skills and attention to detail
* Demonstrated ability to work within and across teams

Preferred
* Previous experience with PeopleSoft, Coursedog, CCS
* Previous experience with all levels of education-undergraduate, graduate, and professional
* Previous experience working in a large, complex department/organization
* Experience with database management programs, web management, and web portals

The University of Minnesota College of Pharmacy is nationally recognized for excellence in preparing pharmacists and pharmaceutical scientists, occupational therapists, and medical laboratory scientists to tackle society's toughest problems in Minnesota and across the globe. The College of Pharmacy offers degrees in the programs of pharmacy (PharmD, MS, PhD), occupational therapy (OTD), and medical laboratory sciences (BS, Certificate, MMLS, MS-BLS).

The pharmacy program is offered on the Twin Cities and Duluth campuses. The occupational therapy program is offered on the Twin Cities and Rochester campuses. The medical laboratory sciences program is offered on the Twin Cities campus. Interactive technology is used to keep all campuses connected.

The Professional Education Division supports the College of Pharmacy's teaching and learning mission through the coordination of our professional programs, experiential education offerings, and innovative online learning opportunities. We additionally provide services to support student learning and professional development as well as our faculty members' world-class instruction in pharmaceutical sciences and pharmacy practice.

The Division is separated into the following units under the leadership of Jeannine Conway, Interim Pharmacy Program Director::

• Office of Curriculum Operations
• Pharmacy Learning Collaborative
• Office of Experiential Education
• Pharmaceutical Care Learning Center

These units work together to coordinate and develop different aspects of the Doctor of Pharmacy program as well as the College of Pharmacy's online education, in order to develop world-class leaders in pharmaceutical practice.

Pay Range: $78,000- $83,000; depending on education/qualifications/experience

Time Appointment: 100% Appointment

Position Type: Faculty and P&A Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

To be considered for this position, please submit your application online. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume. Click the Apply button and follow the instructions. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).