New

Executive Assistant

Parkland Health and Hospital System (PHHS)
United States, Texas, Dallas
5201 Harry Hines Boulevard (Show on map)
Jan 23, 2026
Location: Main Hosp Bldg - 4th Floor OPC Primary Purpose Performs complex administrative office duties involving report generation, budgetary assistance and completing special projects in order to provide secretarial services to executives at the Vice President and Senior Vice President (VP/SVP) level within the organization. Minimum Specifications Experience Must have five (5) years of secretarial experience. Skills or Special Abilities Must have excellent verbal and written skills. Must be able to compose correspondence independently. Must be familiar with the operations of standard office equipment and healthcare terminology. Must be able to write effectively. Must be able to demonstrate good phone techniques and manners. Must be able to use sound judgment in making complex decisions. Proficient in MS Office, Word, Excel and PowerPoint. Responsibilities Maintain VP/SVP's calendar, scheduling meetings and appointments as requested. Plans, coordinates and participates in administrative meetings, schedules meeting rooms; orders catering; prepares agendas; does timely mail-outs; takes and transcribes minutes; coordinates follow-up actions; and works directly with Committee Chairs, as needed. Provides polite, courteous and professional reception and telephone service; tactfully determines nature and urgency of business; answers inquiries and resolves conflicts independently whenever possible using own judgment and knowledge of hospital operations; refers to appropriate person if necessary. Reads incoming correspondence; determines deadlines and suspense dates; checks accuracy of documents requiring the VP/SVP's signature; summarizes content if needed; provides necessary backup material for VP/SVP's review; offers advice or initiates reply if appropriate; and coordinates follow-up as necessary. Composes correspondence requiring understanding of hospital operations and policies; researches and prepares special projects or presentations; initiates and maintains large and complex paper and electronic filing systems, develops method for organizing and retrieving information. Makes travel arrangements for individual VP/SVP's or groups, arranging airline travel, lodging, conference rooms, catering, audio-visual equipment. In the VP/SVP's absence, responds to requests for action or information; if necessary, relays to the appropriate staff member; intercepts requests and helps implement action; insures timely response; decides whether VP/SVP should be notified of important or emergency matters. Organizes and expedites the flow of work through supervisor's office, initiating follow-up actions as required, to reduce unnecessary interaction with supervisor in routine matters. Performs all duties in a manner that protects the confidentiality of patients and does not solicit or disclose any confidential information unless it is necessary in the performance of assigned job duties. Performs other duties as assigned. Requisition ID: 985143