Senior Administrative Assistant

Ranked #46 in U.S. News & World Report's list of Best Public Colleges and Universities, Rutgers University-Camden is a diverse, research-intensive campus of approximately 6,100 students at the undergraduate, graduate, and doctoral levels and 1,100 faculty and staff members. Located in Camden, N.J., directly across the Delaware River from Philadelphia, the university is uniquely situated to serve the local community while achieving global reach. A U.S. Department of Education-designated Minority Serving Institution, the university thrives due to a supportive culture that helps students achieve their goals and fosters collaboration among employees. Rutgers-Camden is recognized as a national model for civically engaged urban universities and was selected by the Carnegie Foundation for the Advancement of Teaching for a Community Engagement classification. Washington Monthly magazine has ranked Rutgers University-Camden among its "Best Bang for the Buck" universities and best national research universities. Recently, Rutgers-Camden earned Carnegie classification as an R2 research university due to a high volume of internationally recognized research, creative output, and scholarly activity.

Rutgers University-Camden seeks a Senior Administrative Assistant for the Community Leadership Center, reporting to the CLC Director, Dr. Gloria Bonilla-Santiago. The Senior Administrative Assistant oversees the administrative functions of the Community Leadership Center, handles confidential matters and documents, providing high-level support to the Center Director, and ensures the smooth execution of administrative coordination. The Senior Administrative Assistant provides administrative support to unit management by organizing, coordinating, and supervising daily CLC operations. Assists all units of the CLC with the coordination of programs, projects, and/or processes. Prioritizes and oversees center work, resolves routine conflicts and issues, implements administrative guidelines and procedures, and provides oversight to issues of compliance and adherence to protocols. Schedules appointments; arranges and coordinates design and logistics for events and meetings; and completes other work consistent with a broad understanding of the mission, vision, role, and goals of the CLC. Given the expanding global initiatives at the CLC, Spanish-speaking proficiency is strongly preferred, along with the ability to manage complex travel arrangements. This position will also support the ongoing partnership with the LEAP Academy. The incumbent should have familiarity with K-12 school operations and can support board administrative functions. This position works under general supervision, within established work parameters, with few direct instructions and carries out routine and non-routine tasks with occasional review of work outputs by supervisor. This position provides advanced support of highly confidential and sensitive matters.

*This is a grant funded position contingent upon the availability of continued funds

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

This position requires a fully on-site work arrangement.

A Bachelor's degree in a related field is required, plus a minimum of an additional two years of relevant experience; or a combination of education and experience relevant to the duties.

Commitment to Excellence - Demonstrates a commitment to competently perform his/her job duties and responsibilities within established time frames.

Continuously strives to improve work performance - Accepts responsibility for his/her commitments to the university and the CLC. Contributes to the success of the CLC by consistently providing quality results in the performance of his/her job duties and responsibilities.

Integrity - Demonstrates high ethical standards of conduct in the performance of his/her job duties and responsibilities. Accepts responsibility for his/her actions. Respects and complies with department and university policies, procedures, and work rules.

Respect and Cooperation - Treats others with courtesy, respect, and dignity in the workplace. Promotes cooperation through open and honest communications and consideration of others ideas, thoughts, and opinions.

Dependability - Takes responsibility to accomplish job assignments within reasonable deadlines. Willing to accept new projects and/or commitments. Does due diligence to complete projects within specified timeframes and/or fulfill commitments. Arrives to work on time prepared and ready to contribute.

Flexibility - Willingly adjusts to changing work assignments or conditions. Open to changes in operational procedures, technology, and/or organizational structure. Views changes as opportunities for learning and professional development. Displays a positive attitude to encourage others. Promptly responds to changes in work priorities and/or unexpected circumstances or situations.

Proficiency - Possesses required job skills and knowledge. Demonstrates the ability to apply those skills and knowledge to competently perform his/her job duties and assignments.

Must be proficient in using Microsoft Office and familiar with online , web-based instruction.

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