Assistant Director of Development, Donor and Alumni Relations, Dell Medical School

Job Posting Title:

----

Hiring Department:

----

Position Open To:

----

Weekly Scheduled Hours:

----

FLSA Status:

----

Earliest Start Date:

----

Position Duration:

----

Location:

----

Job Details:

The Assistant Director for Development, Donor and Alumni Relations supports strategic fundraising and engagement efforts by leading donor stewardship, alumni relations, volunteer engagement, and impact reporting initiatives. Reporting to the Director of Development, External Relations, this role collaborates with gift officers, communications, events, and faculty partners to create meaningful donor experiences and alumni engagement strategies.

The position plays a key role in sustaining philanthropic support and advancing institutional priorities through donor-centric programming and stewardship.

Donor Stewardship & Engagement Strategy

• Design and implement personalized, high-impact stewardship experiences for current and prospective donors in collaboration with gift officers, events staff, and senior leadership.

• Develop and manage individualized stewardship and engagement plans for major and principal gift donors in partnership with the Director of Development, External Relations and senior leaders.

• Oversee the creation and delivery of impact reports, annual endowment letters, and other donor communications that demonstrate philanthropic impact.

• Lead the gift acknowledgment process, including drafting customized thank-you letters, managing video acknowledgments, and coordinating milestone-based donor touchpoints such as holidays and birthdays.

• Support the development of donor-facing materials for UT Medical Center campaign and cultivation initiatives.

Data & Financial Stewardship Operations

• Manage and maintain accurate donor data in collaboration with advancement services and prospect management teams to ensure integrity across stewardship and reporting functions.

• Ensure compliance with gift agreements and donor intent by coordinating with finance, endowment compliance and departmental stakeholders to monitor fund utilization, communicate gift criteria, and support timely and accurate reporting.

• Track and analyze stewardship activities and donor engagement metrics to inform strategy and improve outcomes.

• Oversee the inventory and tracking of nameable assets and donor recognition signage, ensuring accurate documentation and timely implementation.

Internal Collaboration & Project Management

• Serve as a liaison across development, finance, student affairs, and academic departments to ensure alignment and execution of stewardship and engagement strategies.

• Partner with institutional stakeholders to support scholarship processes, including donor-student connections and impact reporting.

• Assist in the production and distribution of stewardship gifts and branded materials.

• Contribute to cross-functional planning and execution of donor recognition and engagement events.

Strategic Communications & List Management

• Develop and maintain donor communication lists, activity codes, and tracking systems in collaboration with research and communications teams.

• Support the creation of donor-facing content, including impact stories, stewardship collateral, and campaign updates.

• Ensure timely and accurate delivery of communications through multiple channels, including print, digital, and in-person engagement.

Alumni Relations & Student Engagement

• Support the alumni relations program in collaboration with annual giving, events, and student affairs teams to foster lifelong engagement.

• Partner with the Office of Student Affairs and Dell Med students to cultivate philanthropy, including the planning and execution of student giving campaigns.

• Coordinate alumni and student engagement initiatives that strengthen institutional affinity and build the donor pipeline.

Other Job Duties may apply as assigned

• Attends professional development conferences and training sessions

• Represents the organization at community and industry events

• Participates in cross-functional committees and task forces

• Assists with emergency fundraising or crisis response campaigns

• Supports special projects as assigned by leadership

• Adheres to internal controls and reporting structure.

• Performs related duties as required.

KNOWLEDGE/SKILLS/ABILITIES

Operational Excellence (Rating: 10)
Designs and implements systems to support high-quality stewardship experiences at scale.
Oversees gift acknowledgments, impact reporting, and donor communications with precision and consistency.
Ensures timely execution of stewardship touchpoints and campaign deliverables.
Maintains high standards for accuracy, timeliness, and donor-centricity.

Data Stewardship & Donor Intent Alignment (Rating: 9)
Maintains accurate donor records and reporting data in collaboration with institutional partners.
Ensures adherence to gift agreements and alignment with donor intent.
Monitors fund utilization and supports endowment reporting in partnership with finance and academic units.

Cross-Functional Collaboration (Rating: 9)
Serves as a liaison across development, finance, student affairs, and academic departments.
Aligns internal stakeholders around shared stewardship goals and timelines.
Supports scholarship processes and donor-student engagement initiatives.
Coordinates the production of branded materials and stewardship gifts.

Strategic Communication Support (Rating: 8)
Supports the creation and delivery of donor-facing content, including impact stories, stewardship collateral, and campaign updates.
Translates complex data and institutional priorities into compelling narratives that highlight donor impact.
Collaborates with internal partners to ensure storytelling is authentic, mission-aligned, and tailored to donor interests.

Customer Focus (Rating: 8)
Supports gift officers and leadership in delivering personalized donor experiences.
Anticipates internal partner needs and provides timely, high-quality support.
Upholds gratitude and service in all stewardship activities.
Ensures that internal processes reflect a commitment to donor satisfaction.

Project Management (Rating: 7)
Manages multiple concurrent projects with attention to detail and strategic alignment.
Oversees timelines, deliverables, and stakeholder communications for donor recognition and engagement events.
Tracks inventory and implementation of nameable assets and signage.
Anticipates roadblocks and adjusts plans to ensure successful execution.

• Bachelor's degree in Communications, Public Relations, Nonprofit Management, Business, or related field

• Minimum of 3 years in donor relations, alumni engagement, volunteer coordination, or fundraising

• Relevant education or experience may be substituted as appropriate

• Master's degree in Communications, Education, Nonprofit Management, or related field

• Minimum of 5 years in donor relations, alumni engagement, annual giving, fundraising, project management and/or data analytics

• Certified Fund Raising Executive (CFRE)

• Certificate in Nonprofit Management

• Project Management Professional (PMP)

$62,094 + depending on qualifications

• Standard office equipment

• Repetitive use of a keyboard

• May be exposed to such occupational hazards as communicable diseases, blood borne pathogens, ionizing and non-ionizing radiation, hazardous medications and disoriented or combative patients, or others

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

----

Employment Eligibility:

----

Retirement Plan Eligibility:

----

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

----

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

----

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

----

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

----

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

----

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.