Admin Assistant I, II

Important Application Submission Information

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Administrative Assistant I

This is the entry level position of the administrative hierarchy. Employees at this level provide administrative support to work groups in the organization. Completes work with close supervision under clearly defined procedures and serves in a non-exempt capacity.

Administrative Assistant II

This is the intermediate level of the administrative hierarchy. Employees at this level provide administrative support to work groups in the organization. At this level, the individual has developed knowledge and skills through formal training or considerable work experience. This level works within established procedures with a moderate degree of supervision and serves in a non-exempt capacity.

Responsibilities

• Uses business software applications (e.g. Word, PowerPoint, Excel) to prepare correspondence, reports, presentations, agendas, minutes, etc.

• Receives, screens and directs incoming calls, visitors, mail and e-mail.

• Maintains files and calendars.

• Responsible for arranging business travel, coordinating meeting arrangements, and tracking expenses.

• Responsible for assistance with invoice processing

Basic/Required Qualifications Admin I

• HS Diploma / GED

Basic/Required Qualifications Admin II

• HS Diploma / GED

• Minimum of 1 year related work experience

Additional Preferred Qualifications

• Strong computer skills

• Demonstrated knowledge and experience with Microsoft Office suite applications, including Excel and PowerPoint

• Ability to multi-task and prioritize assignments

• Demonstrated ability to communicate (both written and oral) in a clear, concise and effective manner

• Ability to effectively interface with multiple levels across a department, e.g. managers, supervisors, employees

• Experience working in a fast-paced, demanding environment with changing conditions

• Demonstrated knowledge or awareness of financial principles including invoicing

Working Conditions

• Onsite Mobility Classification - Work will be performed at a company facility.

• Performs work in normal office environment

• May be required to provide assistance in multiple areas as needed

• Position may be located at a generating plant, regional office, etc

• Prolong sitting at desk/computer

• May be required to travel for training and/or assistance at other sites and may be required to work overtime

Travel Requirements

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