Program Director - Statler College Advising Center

The Statler College of Engineering and Mineral Resources at West Virginia University is currently accepting applications for a Program Director for the Advising Center.

About the Opportunity

This position reports to the Associate Dean and is responsible for the oversight of the academic advising processes at the advising center for the Statler College.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 37.5-hour work week
• 13 paid holidays (staff holiday calendar)
• 24 annual leave (vacation) days per year or more based on years of service (employee leave)
• 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
• Wellness programs

What You'll Do

Advising Responsibilities

• Advise students and maintain student academic records and files to ensure they represent an accurate, complete, and current account of student's academic progress.
• Develop academic advising for students who are transitioning in the Statler College.
• Identify and provide timely outreach for struggling students to assist in college/university retention initiatives. Provide guidance in course selection in keeping with the student's interest. Describe course and any prerequisites. Explain general education and major requirements.
• Assist students in developing education plans.
• Assist students in understanding the importance of a timely graduation and its implications for financial aid
• Be accessible for advising students in meetings either in groups or individually during posted office hours, telephone, or e-mail, during fall and winter semesters.
• Provide advising and counseling to students who are probationary, on deferred suspension or who have been reinstated after suspension.
• Develop academic advising for students who are transitioning in the Statler College.

Leadership Responsibilities

• Supervise and develop academic advisors for both in-major students as well as first-year students.
• Oversee academic advising procedures, processes, and documentation for all undergraduate students within the college.
• Collaborate with staff, faculty, administrators, and internal departments to research and resolve complex student issues related to registration.
• Identify and provide timely outreach for struggling students to assist in college/university retention initiatives.
• Assist with accreditation maintenance by collecting and analyzing data on student demographics, undergraduate enrollment, and degree confirmations.
• Oversee and participate in New Student Orientation for the purpose of introducing freshmen and transfer students to the undergraduate programs, the College's application and admission procedures, and the University's General Education Foundation curriculum.
• Work collaboratively with other University units to advocate for the Statler College students and communicate future policy changes and implications to the advising team.
• Review incoming transfer student coursework, interacts with the Transfer Office of the Registrar to articulate appropriate coursework, and advise transfer students, as assigned.
• May teach and coordinate first-year seminar and/or strategies courses for students on academic probation.
• Develop and maintain a yearly advising assessment for undergraduate advising.
• Maintain current knowledge of federal statutes surrounding Course Program of Study (CPOS) and financial aid requirements.
• Effectively communicate the curriculum and graduation requirements.
• Provide updated information regarding students' academic performance throughout the semester to academic advisors, coaches, and Academic Support Services.
• Provide knowledge of and proactively provide referrals for campus services as needed (e.g., learning support, counseling/health center, career services, financial aid, registrar, academic conflict protocols).
• Develop advising materials and programs.
• Develop and maintain current policy and procedure manuals. Inform staff of changes, modifications and interpretations resulting from new or current regulations.
• Assist with the development, implementation, monitoring, and revision of policies and procedures relating to the advising functional area.
• Gather, develop, prepare and present reports related to advising center. Develop and support programming for Mid-Year Academy for upper classmen.
• Develop, implement and manage systems to track data, spot trends and make data-driven recommendations. Analyze data in trends/prepare reports/presentations/guidance relative to student retention and success.
• Actively participate in and/or lead College committees pertaining to advising and undergraduate performance. Represent college at Academic
• Advisory Council meetings.
• Participate in College and University committees and task forces that affect undergraduate programs. Maintain current knowledge of federal statutes (i.e. FERPA) protecting the confidentiality of academic records. Develop and maintain advising website.

Perform other duties as assigned.

• Master's degree in a field related to STEM, counseling, or education. Significant experience in advising or student success may be considered in lieu of the specific Master's degree discipline.
• A minimum of five (5) years of experience in academic planning/programming.
• A minimum of five (5) years of experience advising or counseling.
• A minimum of three (3) years of experience with student information systems.
• Any equivalent combination of related education and/or experience will be considered.
• All qualifications must be met by the time of employment.

Knowledge, Skills, and Abilities

• Demonstrated excellent oral and written communication skills
• Knowledge or ability to acquire knowledge of all Statler College departmental admission standards and benchmarks
• Demonstrated ability to work constructively and efficiently with students
• Demonstrated ability to develop programs to support students in academic difficulty
• Knowledge or ability to work with student information systems (i.e. Banner, SSC Campus, DegreeWorks)
• Proficiency with Microsoft Office (Excel, PowerPoint, Word)
• Demonstrated ability to understand and analyze data
• Demonstrated ability to pay attention to detail
• Demonstrated excellent interpersonal skills

• Resume
• Statement of Advising (1-2 pages)
  • Describe your approach to supporting student success, fostering inclusion, and building meaningful relationships with students and colleagues. Include examples of strategies, outcomes, and collaboration that enhance the student experience.

West Virginia University is a place of purpose and community. We take pride in our profound impact on the state of West Virginia and are committed to the personal and professional growth of our employees.

From the groundbreaking R1 research at our flagship campus in Morgantown to the career-oriented programs at WVU Potomac State in Keyser, and the technology-intensive programs at WVU Tech in Beckley, the contributions of WVU employees resonate across the state, touching lives and shaping futures.

At WVU, you will discover a supportive community that champions work-life balance and fosters a collaborative atmosphere. Our core values - service, curiosity, respect, accountability and appreciation - unite us as Mountaineers.

Join us at West Virginia University, where your work will make a lasting impact. To learn more about WVU, visit wvu.edu.

West Virginia University is an Equal Opportunity Employer. We invite all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, genetic information, or Veteran status.