Administrative Assistant

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Rutgers, The State University of New Jersey is seeking an Administrative Assistant for the Office of Academic Programs at the School of Environmental and Biological Sciences. This position serves the Office of Academic Programs by providing support for all first-year processes, as well as front-end, student-facing serving for all academic needs. This position serves the Office of Academic Programs by providing support for all first-year onboarding and advising processes, as well as front-end, student-facing serving for all academic needs. The position supports the Assistant Dean for First-Year Students in all year-long first-year onboarding, registration and advising processes, including communication, registration, placement testing, sectioning/scheduling processes, and administrative support for all first-year student needs.

The position, like the other Administrative Assistant grade 3 positions, supports other general responsibilities of the office, including front-line, nuanced student advising, school event planning/coordination, and other duties as needed. The position requires knowledge of school policies/procedures, event planning, organization, and communication skills, as well as the ability to effectively interact with and provide services to students, faculty, staff, the general public, and other units within the University. This position requires dealing with confidential matters and an ability to deal with sensitive issues. The position reports to the Coordinator of Academic Services and Student Records but supports the Assistant Dean for First-Year students.

Among the key duties of the position are the following:

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.