Temporary Administrative Assistant

Department: Temp Center
Salary/Grade: TMP/01

Position: Temporary Administrative Assistant
Hours: This is a full-time position (8:30am-4pm / M-F)
Pay: $22-23.00 per hour
Campus: Evanston
Approximate start date: 3/16/2026
Approximate end date: 9/16/2026

Northwestern University is seeking a temporary full-time Administrative Assistant for the Evanston campus.

Temporary Job Description:

An external facing role providing a variety of clerical & administrative support which may include drafting & typing letters, summaries, meeting notes, charts, graphs, etc. using word processing, spreadsheet, database, &/or presentation software; managing calendars and related scheduling for the leadership team; managing conference rooms, dept kitchenette and maintaining copier and office supplies inventory; electronic and physical filing; preparing documents for distribution; basic bookkeeping and reconciliation of payments; screening and directing calls & visitors; managing mail and delivery distribution; preparing agendas & making arrangements including catering and or traveling, etc. for meetings & special events.

This requires a 100% on-site presence. Remote work is at the department's discretion.

Duties and Responsibilities:

• Manages calendars and scheduling for the Facilities leadership team
• Manages the office, including conference rooms, dept kitchenette, copier and office inventory
• Coordinates events which may include scheduling rooms &/or guest speakers & arranging for routine materials, technology & catering, coordinates registration & travel
• Accounting: processing payments and reconciling charges
• Manages the distribution of mail and packages
• Meets & directs visitors, answers phones in a professional matter, providing information and directing as appropriate
• Prepares and distributes letters, summaries, meeting notes, charts, graphs, etc. using word processing, spreadsheet, database, &/or presentation software
• Coordinates work for any work study students
• Electronic and physical filing

Minimum Qualifications Required:

• High School Diploma or equivalent
• Two years of administrative support experience or equivalent (in a face paced environment)
• Intermediate knowledge of word processing, spreadsheet, email and database software programs

Preferred Qualifications:

• Bachelor's degree or equivalent
• Five years of administrative support experience or equivalent (in a face paced environment)
• Advance knowledge of word processing, spreadsheet, email and database software programs with foundational AI literacy

Northwestern University seeks to employ a varied and diverse range of dynamic people who understand the importance of our mission and vision. When you consider a temporary opportunity at Northwestern University, you know that you are joining an institution with a deep history of academic, professional and personal development.

Benefits

In addition to salary, this temporary position is eligible for paid time off and paid sick time in accordance with Northwestern University policies. This position is not eligible for other benefits offered to regular staff positions.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.