New

Administrative Assistant

TEKsystems
$25.00 / hr
life insurance, sick time, 401(k), retirement plan
United States, New Jersey, Pennsauken
Feb 24, 2026
Description The Administrative Assistant supports the Plant Manager and Management Team, ensuring smooth daily operations through professional reception and administrative services. This position serves as the first point of contact for visitors, vendors, employees and customers, requiring a professional demeanor and a commitment to representing the organization values and culture, contributing to an inclusive, respectful, and collaborative workplace environment. Responsibilities include: * Greet and assist visitors in the reception area, determine the purpose of their visit, and direct them accordingly. * Maintain accurate records of all customers, visitors and contractors and ensure proper registration for those with legitimate business on-site. * Notify relevant personnel of visitor arrivals and arrange personal escorts when necessary. * Provide guest access credentials, including internet passwords and user IDs. * May conduct inspections of personal items for incoming/outgoing visitors and employees, as required. * Provide administrative support to management with calendar management, meeting coordination, preparing memos, reports, and documents to assist managers and supervisors with administrative tasks. * Provide support to the Plant Manager and staff as needed. * Serve as point of contact for service vendors (e.g., coffee, vending machines, cleaning services). Schedule and oversee vendor visits and service delivery. * Oversee office and break room supplies, ensuring timely ordering, stocking, and distribution. * Receive, sort, and distribute incoming mail and publications. * Coordinate express mail services (e.g., FedEx, UPS) for pickups and deliveries. * Coordinate lunch orders and coordination for meetings and events. Handling sensitive information confidently while collaborating with all departments in the plant. * Coordinate uniform distribution, collection, inventory and pickup; assist employees as needed; Communicate with uniform vendors to ensure timely delivery and quality standards. * Support initiatives that enhance the overall employee experience. * Create purchase requisitions using TAP/SAP for administrative and general needs. Track and reconcile purchase orders and deliveries. Complete Goods Receipts in TAP/SAP. * Arrange travel accommodations, including flights, transportation, and lodging. * Coordinate customer visits to the facility in collaboration with the sales team. * Maintain a clean and welcoming environment across the lobby, front office, meeting rooms, and breakroom. Regularly monitor facility conditions, report maintenance issues, and coordinate minor repairs and servicing of office equipment such as printers and coffee machines. * Assist HR with onboarding logistics and employee engagement activities. Help organize employee recognition events and wellness initiatives * Use good judgement and problem-solving skills to ensure quick resolution and escalation of daily issues. Additional Skills & Qualifications * Administration * Customer Service * Reception * Data entry * Manufacturing/distribution experience in a plant ideal * Support of upper management Job Type & LocationThis is a Contract to Hire position based out of Pennsauken, NJ. Pay and BenefitsThe pay range for this position is $25.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) Workplace TypeThis is a fully onsite position in Pennsauken,NJ. Application DeadlineThis position is anticipated to close on Mar 9, 2026. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.