Accounts Payable Clerk

Accounts Payable Clerk

Spencer Construction is a full-service heavy civil and security infrastructure contractor, delivering complex, large-scale projects throughout the Southwest and beyond. Our core competencies include earthwork, concrete construction, steel erection, and other mission-critical infrastructure services.

Our foundation is built on deep industry expertise, driven by a leadership team with decades of combined experience. We are committed to excellence and innovation in every project we undertake.

Our mission is clear: to build and safeguard America through the development, enhancement, and maintenance of border infrastructure, community assets, and heavy civil works.

We are guided by three core values-People. Building. Business. These principles shape our culture, inform our decisions, and strengthen the relationships we forge with clients, partners, and communities.

Position Summary

The Accounts Payable Clerk is responsible for the accurate and timely processing of vendor invoices, statement reconciliations, maintaining clean vendor files, and other ad hoc tasks as assigned.

Essential Job Functions

* Invoice processing and verification - routing, reviewing and coding vendor invoices, ensuring accuracy and attention to detail

* Vendor relationship management - maintain relationships with vendors, partnering on statement discrepancies, and ensuring accurate records

* Statement reconciliation - ensuring vendor statements are reconciled on a consistent basis

* Maintaining a clean AP aging report, identifying issues and driving them to resolution

* Suggest ways to improve efficiency and quality.

* Prioritize workload to meet deadlines.

Invoice Processing

* Review, verify, and process vendor invoices accurately and timely.

* Code invoices to appropriate general ledger accounts, job, and cost codes

Reconciliation and Reporting

* Perform monthly reconciliations of vendor statements

* Assist in month-end closing activities.

Vendor Relations

* Communicate with vendors regarding invoice discrepancies and payment issues.

* Maintain positive relationships with vendors and resolve any queries.

* Ensure vendor files are up-to-date and properly maintained.

* Compliance and Record Keeping:

* Ensure compliance with company policies and accounting standards.

* Maintain accurate and organized accounts payable records.

* Assist with internal and external audits by providing necessary documentation.

General Support

* Assist the Controller with special projects and process improvements.

* Provide support to the finance team as needed.

Required Skills and Abilities (including Education and Experience)

* Proven accounting experience, preferably as an Accounts Receivable Clerk or Accounts Payable Clerk in a high-volume environment

* Familiarity with bookkeeping and basic accounting procedures

* Competency in MS Office, databases and accounting software

* Hands-on experience with spreadsheets and financial reports

* Accuracy and attention to detail

* Aptitude for numbers

* Ability to perform filing and record keeping tasks

* Data entry and word processing skills

* Well organized

* High school degree

Preferred Skills and Abilities (including Education and Experience)

* Associate's degree or relevant certification is a plus

* High school diploma or equivalent; associate degree in accounting or related field preferred.

* 1-2 years of accounts payable or general accounting experience.

* Proficiency in accounting software (e.g., SAP, QuickBooks) and Microsoft Office Suite, especially Excel.

* Strong attention to detail and accuracy.

* Excellent organizational and time management skills.

* Ability to communicate effectively and professionally.

* Basic understanding of accounting principles and practices.

Spencer Construction is an Equal Opportunity Employer. Spencer Construction does not discriminate on the basis of race, religion, color, sex, gender, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.