Development Administrative Coordinator

Telecommuting - The selected candidate will be required to work a hybrid work schedule, with at least 3 days per week on campus.

HOW TO APPLY

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INITIAL REVIEW DATE (IRD)

UC Santa Cruz jobs are posted until filled. All application materials submitted by 11:59 pm on the IRD will be routed to the hiring team for consideration. NOTE: Applicants who miss the IRD are still encouraged to apply; their materials will still be forwarded for consideration if requested by the hiring team. Application materials cannot be accepted outside of the jobs portal. Applications cannot be edited on an applicant's behalf. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 03-19-2026

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

University Advancement supports the teaching, research, and public service of UC Santa Cruz by making and keeping deep, heartfelt connections. Building enduring relationships among students, alumni, faculty, donors, and others is the lifeblood of our work and helps to make UC Santa Cruz a thriving community of knowledge, inquiry, public service, and social mobility.

We are a welcoming group of ambitious and creative professionals pursuing our mission in support of the university's overarching purpose. We take our work seriously because we care - but we don't take ourselves too seriously! The University Advancement culture is lively and dynamic; we value collaboration; and our staff is resourceful, enthusiastic, and hard-working.

The division is a fun, friendly, and open place, and our colleagues are supportive of and positive about each other's goals and aspirations. We often jump in to help where needed, rolling up our sleeves to get the job done. We dare to approach challenges as opportunities. We seek creative ways to overcome obstacles, at times with limited resources, while keeping our eye on the objective: helping students achieve their goals, providing crucial public service, and advancing life-changing research and discovery.

We hope you are inspired by what we do and are excited to contribute to our mission. We are looking for candidates who do great work, and we hope they come from a number of different backgrounds and experiences. We aspire to build an increasingly diverse, equitable, and inclusive workplace. We encourage you to apply even if you do not believe you meet every qualification for the position but possess transferable skills and experiences.

More information can be found at https://advancement.ucsc.edu/

JOB SUMMARY

Reporting to the Associate Vice Chancellor (AVC) of Development, the Development Administrative Coordinator supports a critical leadership position for the Development team within University Advancement. The position involves providing executive support to the Associate Vice Chancellor in areas ranging from administrative, stakeholder communications, data analysis and reporting, and support for special projects. We seek someone who can wear many hats, is comfortable engaging with a wide variety of internal and external stakeholders, who enjoys supporting the effectiveness of a mission-driven team and who can operate at a high level within a University campus. Specific responsibilities include: Ensures administrative processes and office operations run smoothly; produces agendas, reports and briefing documents in preparation for meetings; communicates directly with donors, and campus leaders; provides all manners of administrative support to the AVC; works independently to draft and proofread correspondence; provides administrative support for a variety of projects and special task forces; and maintains precise records and accurate files and gift reporting. A commitment to diversity, equity, and inclusion is essential. If you are an energetic and entrepreneurial team player with a love for UC Santa Cruz, we encourage you to apply.

APPOINTMENT INFORMATION

Budgeted Salary: $34.91 - $36.33/hour. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Part-time, Fixed
• Percentage of Time: 50%, 20 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: Career appointment

Job End Date: 1 year from hire date, with possibility of extension

Work Location: UC Santa Cruz Main Campus

Union Representation: CX Union

Job Code Classification: 004702 (EXEC AST 3 CX)

Travel: Never or Rarely

JOB DUTIES

70% - Administration/Operations and Executive Support

Utilizing broad knowledge and understanding of the University Advancement Division as well as the overall campus, the position provides comprehensive administrative and analytical support for the AVC of Development and broader development team on a broad range of matters as follows:

• Oversees and ensures daily administrative operations for the AVC of Development, including the development, compilation, and maintenance of meeting agendas, calendars, correspondence, briefings, informational materials, and event planning.
• Researches, analyzes, compiles, and coordinates necessary back-up and detailed briefing materials to support the AVC of Development's daily activities, including pertinent facts, data, and other background information as necessary for meetings, reports, agendas, and presentations.
• Oversees coordination of travel and meeting arrangements and processes financial documentation to expedite purchasing, direct payments, and travel reimbursements for the AVC of Development in a timely manner.
• Liaises with other UA teams and staff, including divisional development officers and development assistants, regarding development meetings and project coordination(as needed).
• Writes a variety of donor correspondence, which could include thank you notes, photos, remembrances of birthdays or other milestones, and congratulatory messages.
• Enters and/or drafts donor and prospective donor contact reports into the Development database. Performs research and/or creates prospect reports utilizing the database and other information, and generates reports for the AVC. Develops tracking systems to assist in the strategic identification and cultivation of donors and prospects.
• Interfaces with University Advancement staff in a variety of ways to ensure and track efficient gift processing.
• Regularly interfaces with Chancellor's Office staff, Deans' executive assistants, and executive-level assistants as needed.

30% - Special Projects

• Provides administrative support to develop and coordinate development team projects.
• Supports reporting on fundraising outcomes by drafting reports for campus and Foundation leadership on a quarterly basis.

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience / training.
• Analytical and problem-solving skills sufficient to identify needs, conduct research and develop innovative proposals, solutions, and procedures.
• Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies.
• Ability to use high-level discretion and maintain a high level of confidentiality.
• Strong oral communication and interpersonal skills.
• Strong written communication skills.
• Strong skills to interact effectively with all levels of staff, faculty, alumni / donors, students and external constituencies.
• Ability to work independently and as a collaborative member of a team.
• Advising and counseling skills.
• Strong service orientation.
• Solid attention to detail and ability to retain information.
• Ability to multi-task with demanding timeframes.
• Experience scheduling and managing a calendar.
• Solid organizational and customer service skills to effectively manage multiple priorities. Demonstrated ability to work under pressure in a busy office with frequent interruptions, changing priorities and short deadlines. Ability to cope with ambiguity and regularly shifting priorities.
• Thorough knowledge of common organization-specific and other computer application programs.

PREFERRED QUALIFICATIONS

• Familiarity with the organization's processes, protocols and procedures.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Selected candidate must pass the employment misconduct disclosure process.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.

MISCONDUCT DISCLOSURE REQUIREMENT

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

• "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:
  • UC Sexual Violence and Sexual Harassment Policy
  • UC Anti-Discrimination Policy
  • Abusive Conduct in the Workplace

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

NOTICE OF AVAILABILITY

EEO/AA

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status or other protected categories covered by the UC Anti-Discrimination Policy.

It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.