Administrative Assistant

Monday - Friday, 8 a.m. - 5 p.m. This position is designated as 100% on-site.

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

The mission of the UNC Hussman School of Journalism and Media is to prepare students to ignite the public conversation in our state, the nation and the world, and to understand the role of communication in fostering democracy. Our faculty, staff, students and administrators work collaboratively to build and foster an environment that is welcoming, inclusive and accessible to people with diverse backgrounds, experiences and beliefs.

The school offers bachelor's, master's and doctoral degrees, and administers a variety of professional development and distance-learning programs. Enrollment includes about 1,000 undergraduates and 130 graduate students in addition to professional development and distance education students. Our faculty members are international thought leaders whose scholarly and creative activities are visible and respected in the public realm.

The Hussman School of Journalism and Media seeks a full-time Administrative Assistant to provide essential operational and administrative support within the Dean's Office. This role serves as a central resource for facilities coordination, senior leadership support, front desk operations, and schoolwide administrative services.

A major focus of the position is facilities coordination. The Administrative Assistant acts as the primary liaison with university facilities teams, managing building operations, space and occupancy records, office assignments, access control, room reservations, and facilities service requests. The role also supports renovations, capital projects, and works with campus transportation services to manage visitor and employee parking passes.

The position provides comprehensive administrative support to senior leadership, including calendar management, travel coordination, reimbursements, purchasing card processing, correspondence, and assistance with meetings, events, and special projects. The Administrative Assistant collaborates closely with the Dean's Executive Assistant to ensure seamless office operations and provides backup support as needed.

As the front desk representative for the Dean's Suite, the Administrative Assistant serves as the first point of contact for visitors, manages inquiries, oversees reception and shared office spaces, and maintains organized administrative systems and workflows.

Additional responsibilities include managing package processing, supply inventories, records retention, and serving as the Access Request Coordinator for non-student campus systems. The incumbent leverages strong organizational skills, discretion, and sound judgment, along with clear and professional communication, to effectively support diverse stakeholders in a fast paced environment with frequent interruptions.

This position is 100% on-site and is located in the Office of the Dean.

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

- Working knowledge of MS Word, Outlook (including calendaring functions), Excel and PowerPoint.
- Excellent organizational and time management skills.
- Strong verbal and written communication skills.
- Ability to work collaboratively in a dynamic team environment.
- Demonstrated capacity for problem solving.

- Ability to spend extended periods of time in front of the computer with or without reasonable accommodation.
- Ability to lift up to 20 pounds and regularly move/maneuver between and throughout campus buildings with or without reasonable accommodation.

Not Applicable.

Please apply online at https://unc.peopleadmin.com/postings/314418 and upload the following documents:
1) CV / resume;
2) Cover letter explaining why you are interested in the position;
3) Names and contact information of at least three professional references.

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.