Admissions Counselor

Position Numbers: 40078411, 40077381

Payroll Title: ADMISSIONS RECRMT SPEC 2 SV (004976)

Job Code: 004976

Job Open Date: 3/18/26

Application Review Begins: 4/3/26

Department Code (Name): ADMS (ADMISSIONS OFFICE)

Percentage of Time: 100

Union Code (Name): SV-Student Services and Advising Professionals

Employee Class (Appointment Type): Staff: Career

FLSA Status: Non-Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: 19

Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $28.27 to $35.77/hr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $28.07 to $48.28/hr.

Work Location: 1234-K Cheadle Hall

Working Days and Hours: 8-5, M-F

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: Hybrid eligibility after completing six months' probation.

Special Instructions:

For full consideration, please include a resume and a cover letter as part of your application.

**This is a multi-hire position; two positions are available.

Department Marketing Statement:

The Office of Admissions is charged with assisting the campus in reaching its undergraduate admission and enrollment objectives in accordance with the University mission and campus enrollment goals. Department efforts are focused upon increasing the academic quality and diversity of the entering class while maintaining the required enrollment level. Admissions seeks to implement the campus admission goals by providing a number of services and events. Admissions promotes postsecondary education; encourages applications from historically underserved populations and schools; provides admission information to high school and community college counselors, teachers and administrators; provides admission advice to prospective freshman and transfer students; reviews and evaluates applications; develops recruitment strategies and events for admitted students; reviews coursework for transfer credit; and creates a presence on campus that is consistent with UCSB's mission and high academic standards. These services are provided by three units within the department: Visitor Center, Outreach Services, and Application Services.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties:

Under the general supervision of the Assistant Director, Transfer Services, the Transfer Admissions Counselor provides outreach services to prospective transfer students at selected California community colleges, both locally and throughout California. He/she plans, develops, implements, coordinates, and evaluated programs and activities which will assist students in transferring to the University of California. The primary, but not exclusive, focus of outreach activities will be geared towards working with high-achieving students and students currently or previously enrolled in UC-sponsored programs such as PUENTE, MESA, and Early Academic Outreach (EAO), and with historically underrepresented populations enrolled in targeted California community colleges. The Transfer Outreach Counselor also participates in efforts which come forth through collaborations developed by the Transfer Services unity with specific community colleges. This involves working with a host of community college administrators and counselors, as well as University of California personnel. The Transfer Outreach Counselor interacts closely with other staff in the Office of Admissions and Early Academic Outreach, to ensure that activities complement each other.

Required Qualifications:

Bachelors degree in related area and/ or equivalent experience/training

Preferred Qualifications:

1-3 years Work Experience

Special Conditions of Employment:

• This is a 2-year funded position.
• Occasionally will have to work overtime, weekends and evenings, particularly in the peak processing periods form November through May.
• Extensive overnight travel between Santa Barbara, San Francisco Bay Area & Los Angeles.
• Hybrid work is available on a seasonal basis and must be approved by Department Head.
• Mandated reporting requirements of Child Abuse
• For multi-hire positions: Some positions filled under this posting may be required to hold a valid driver's license, have a driving record that is in accordance with local policies/procedures, and/or enroll in the California Employer Pull Notice Program.
• Satisfactory criminal history background check
• UCSB is a Tobacco-Free environment

Misconduct Disclosure Requirement:

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

"Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace

Job Functions and Percentages of Time:

• 40% Community College Outreach - Maintains long-term UC institutional liaisons with selected California community colleges and their students, through on-campus and off-campus programs. Serves as a general representative of the University of California to the public, providing information on such matters as University goals, policies, procedures, and philosophies. Responsibilities include: Maintain a consistent visit schedule to selected community colleges campuses for the purpose of offering individual student appointments, group workshops, classroom and club meeting presentations. Identify target student clubs, organizations, and community college faculty for outreach efforts. Develop a database and method for advising and tracking students through their community college years. Motivate students through information dissemination and activities to consider transferring to the University of California. Provide general UC advisement to ensure best academic preparation for success. Make appropriate referrals to UC colleagues at the campuses in which the student is interested. Provide educational and advising opportunities through programming such as field trips to UC campuses, guest speakers, and specialized workshops. Collaborate and coordinate appropriate immediate outreach activities with Admissions staff and other UC officials. Establish and maintain strong working relationships with community college administrators, counselors, program directors, and faculty. Serve as a general UC resources person and gather support for outreach initiatives. Undertake special projects and logistics related to outreach as assigned.
• 40% Student Advisement and Counseling - Represents the University of California to all prospective California community college transfer students, their families, their counselor and faculty, and other interested personnel. Responds to specific needs and inquiries. Disseminates information, advice, and referral. Specific responsibilities include: Maintain individual contact with identified students on a regular basis to facilitate the transfer process. Advise prospective applicants regarding UC admission requirements and procedures. Track progress of each student, recommending appropriate action as needed. Facilitate the admission process by providing accurate financial aid information, as well as information on campus housing and other relevant matters. Conduct preliminary evaluations of the admissions applications. Use established articulation to advise students on meeting UC eligibility, UCSB general education requirements, and major preparation. Counsel students on major options and career choices. Verify appropriateness of course work proposed by the students. Using knowledge of the articulation process, support the campus' efforts to increase articulation with selected community colleges by soliciting appropriate course outlines and other pertinent information. Interface with each student's community college counselor, program director, faculty advisor, or other officials. Provide support to ensure a clear, understandable pathway for prospective UC transfer students. Make referrals to community college offices, UC campuses, and other programs as appropriate.
• 10% Community College Collaboration - Conduct in-service trainings and update meetings on the University of California for community college counselors and other interested parties as requested. Trouble-shoot areas of concern with Deans of Counseling, EOPS Directors, Disabled Student Services Programs, Directors of Re-Entry Centers, and Transfer Center Directors.
• 10% Program Management and Analysis - Conducts basic administrative functions which support outreach activities and projects. Duties may include tasks such as: Schedule and confirm regular visits to assigned community colleges. Establish outreach calendar and set necessary meetings. Handle correspondence, email, and telephone inquiries, travel expenses, and budget matters. Communicate activities to the Transfer Services unit, as well as Admissions staff members. Provide monthly and annual reports, as well as program evaluations and documentation. Establish and implement outreach activities at the assigned colleges, in concert with overall goals and objectives of the Transfer Services unit. Assist with other campus-based projects taking place at the colleges. Maintain on-going contact with supervisor and other Admissions staff members. Evaluate projects and activities, and make recommendations for improvement. Contribute to long-term planning efforts.

UC Vaccination Programs Policy:

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit University of California Policy on Vaccinations - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

*Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Employment Opportunity:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Reasonable Accommodations:

The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

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