Campus Organizations and Activities Coordinator

Position Number: 40874332

Payroll Title: STDT LIFE DEV SPEC 2 SV (005151)

Job Code: 005151

Job Open Date: 3/20/2026

Application Review Begins: 4/6/2026

Department Code (Name): STLF (STUDENT LIFE)

Percentage of Time: 50-75% Variable

Union Code (Name): SV - STDT SVS & ADV PROF (SSAP)

Employee Class (Appointment Type): Staff: Limited

FLSA Status: Non-Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: STEPS

Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $25.77/hour to $28.50/hour. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $25.77/hour to $43.58/hour.

Work Location: Student Resource Building, Second floor

Working Days and Hours: Monday - Friday, The office is open 8:00am - 5:00pm but hours will vary based on an agreed upon schedule; occasional evenings and weekends

Benefits Eligibility: Mid level benefits

Special Instructions:

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:

Our mission in SEAL is to serve as an engine of belonging by supporting every student in finding their "home" at UCSB. We do this by encouraging student retention and completion through learning outside of the classroom and leadership development.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties:

Under the supervision of the Director of Student Engagement and Leadership, the Campus Organizations and Activities Coordinator is responsible for advising RCOs, coordinating and approving campus event scheduling, and supporting various SEAL operations. The Coordinator serves as a co-campus approver for scheduling of venues in the General Assignment Inventory and other assigned venues for all non-academic events. They support RCOs with billing for campus services and coordinate approval and denials of services based on its respective workflow. The Coordinator supports the front-line implementation of registered campus organizations on behalf of Student Engagement & Leadership (SEAL) by providing support, education, and general advising to students. The work is of an intermediate complexity and addresses routine matters that are escalated from student peers, while referring highly complex, sensitive, or high-risk matters to the Director. The Coordinator maintains effective working relationships with registered campus organizations (RCOs), serving diverse populations, facilitates networking and coalition building among various student communities, campus departments, committees, and provides guidance and direction to RCOs. The Coordinator supports SEAL staff with the internship program, events, marketing and other projects.

Required Qualifications:

• Bachelor's degree in related area and / or equivalent experience / training.
• Broad familiarity with campus resources, departments, policies, and procedures.
• Intermediate knowledge of student development, advising, and counseling techniques.
• Demonstrated verbal communication, written communication, organization, and interpersonal skills.
• Demonstrated skills in service orientation, active listening, and critical thinking/problem solving.
• Ability to work independently and with frequent interruptions.

Preferred Qualifications:

• 1-3 years Experience in a university setting.

Special Conditions of Employment:

• This position is variable 50-75% FTE depending upon the needs of the department.
• Occasional evening or weekend work.
• Mandated reporting requirements of Child Abuse
• UCSB Campus Security Authority under Clery Act
• Satisfactory criminal history background check
• UCSB is a Tobacco-Free environment

Misconduct Disclosure Requirement:

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

"Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Job Functions and Percentages of Time:

30% Campus Event Scheduling Coordination & Event 360:

Serves as an approver for requests by all campus users to reserve General Assignment Inventory spaces (i.e. classrooms, lecture halls, and outdoor spaces). Referencing to the multiple campus policies that govern reservations, constituent priority levels, and reservation fees; and balancing the need to optimize the utilization of campus resources to maximize cost efficiency and minimize the impacts of the campus' limited/impacted space resources: approves, reassigns, or denies reservation requests (usually within 5 business days for current-quarter requests). Based on previous historical inventory usage, anticipates future space needs and proactive communicates with clients to: reminds them to submit space reservations early; negotiates potential interdepartmental conflicts; reduces potential conflicts between simultaneous events (e.g. amplified sound, large crowds, etc.). Applies creativity and problem solving to address potential and actual space conflicts by efficiently and diplomatically communicating with clients. Takes initiative to improve upon scheduling workflow in AdAstra in conjunction with the Office of the Registrar. Serves as a scheduling liaison as a matter of campus security, community health and safety, and campus resource management to a wide variety of impacted units, including UPCD, CSO, Fire Marshal, Central Stores, Business Services, Facilities Management, Recreation, and the University Center. Supports event 360 reviews, and follow-up and tracking of all committee requirements of RCOs, implements committee's final approval.

30% Registered Campus Organization (RCO) Billing:

Serve as a liaison between campus services & students to coordinate payment, make approvals on behalf of SEAL and ensure timely communication between all parties. Tracks approval of invoices, organizes and monitors email communication, and upholds workflows to ensure consistency. Works closely with the RCO Accountant to submit documentation, balance accounts, and resolve payment discrepancies in a timely manner.

20% General SEAL Support:

Supports the department with the intern program, projects, events and marketing. Serves as co-lead administrator for the After Dark funding program, which provides funding to RCOs for non-alcohol centered ("alternative") social programming on behalf of SEAL. Co-leads a team of several Student Life Interns in the quarterly administration of RCO fairs, which gives the campus community an opportunity to learn about and join organizations. Supports all aspects of the event including design, publicity, logistics, budgeting, and evaluation.

20% RCO Advising and Coordination:

Advises organization leaders on a wide range of RCO matters including registration, accounting, member recruitment, event planning, and risk management. Only very rare, complex, and/or high-risk matters are further escalated to the management team. Supports the implementation of the annual RCO registration process, which registers approximately 550 organizations, including fraternities and sororities. Designs a registration process that includes collection of critical organization data, registration and contracting of organization officers, and training of officers in essential RCO administration procedures and leadership practices.

UC Vaccination Programs Policy:

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit University of California Policy on Vaccinations - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

*Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Employment Opportunity:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Reasonable Accommodations:

The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

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Application Status: If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.