New

Facilites Coordinator

JLL
parental leave, paid time off, 401(k)
United States, California, Woodland Hills
Mar 26, 2026
JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Facilities Coordinator-JLL What this job involves: As a Facilities Coordinator at JLL, you'll serve as the essential liaison between our client community and building operations, creating seamless workplace experiences that help people thrive. This role centers on front-of-house services, mailroom operations, and event coordination-ensuring every interaction reflects JLL's commitment to excellence. You'll manage shipping and receiving functions, coordinate vendor deliveries and building access, and work closely with building management to address lighting, temperature, and elevator needs. What sets JLL apart is our culture of collaboration, and you'll embody this as an ambassador who promotes positive relationships across departments. From maintaining event calendars and configuring meeting spaces to directing incoming queries with professionalism and care, you'll be the face of facilities services. What your day-to-day will look like: * Manage all front-of-house services, mailroom operations, and shipping/receiving functions while serving as the primary point of contact for the client community * Schedule and coordinate vendor deliveries, including building access, elevator usage, and logistics with customer building management * Plan and execute physical setup of events and meeting spaces, including furniture arrangement, signage placement, and equipment configuration * Maintain accurate daily records of space bookings, room reservations, and event calendars to ensure smooth facility operations * Coordinate with building management on operational needs including lighting adjustments, HVAC requirements, and elevator scheduling * Create and maintain documentation using Microsoft Word and Excel as directed by the customer * Promote positive relationships between internal departments and act as an ambassador for both JLL and the client Required qualifications: * High school diploma or GED * Proven experience in mailroom operations, shipping and receiving functions * Experience in reception, concierge, hospitality, or related customer-facing roles * Outstanding customer service skills with ability to communicate confidently with stakeholders at all levels, both written and verbal * Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint * Strong organizational skills with keen attention to detail and ability to manage multiple priorities Preferred qualifications: * Experience supporting corporate facility operations or workplace services * Background in event coordination or meeting space management * Familiarity with vendor management and building operations coordination * Self-motivated with an energetic, proactive attitude and collaborative team approach Schedule: M-F Location: Woodland Hills CA This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. Estimated compensation for this position: 24.00 - 26.00 USD per year This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations. Location: On-site -Woodland Hills, CA If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays Early access to earned wages through Daily Pay At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate. California Residents only If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view ourSupplemental Privacy Statement which describes your rights and disclosures about your personal information.If you are viewing this on a mobile device you may want to view the CCPA version on a larger device. Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Accepting applications on an ongoing basis until candidate identified.