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Title:Nursing Admission Coordinator Division: Provost's Office Department: Kinney College of Nursing & Health Professions FLSA Status:Non-Exempt Salary Range:Grade 7: $16.02/hour EEO Job Group:5 E5 Position Summary The University of Southern Indiana seeks applications for a Nursing Admission Coordinator for the Kinney College of Nursing and Health Professions. The Nursing Admission Coordinator manages the full admissions cycle for BSN and graduate nursing programs. This role reviews applicants for eligibility, coordinates communications, maintains accurate student and graduate records, supports licensure processes, and ensures compliance with accreditation and state requirements. The coordinator works closely with program leadership to deliver a smooth applicant and student onboarding experience. Duties/Responsibilities Admissions Coordination & Applicant Vetting:
* Serve as the primary operational point of contact for BSN and graduate nursing admissions.
* Review and verify applicant files for completeness and eligibility against published admission criteria (e.g., prerequisite completion, GPA thresholds, test scores, required documentation, background checks if applicable).
* Flag discrepancies and escalate exceptions to the Program Chairs per governance policy.
* Prepare applicant summaries and decision-ready packets for faculty/committee review.
* Coordinate admission decisions and next step communications to applicants.
* Assist with sending welcome packets, plans of study, and advisor assignments for newly admitted students.
Communication & Candidate Experience:
* Manage admissions email inboxes and phone lines; provide timely, accurate responses to prospective and admitted students.
* Guide applicants through requirements, timelines, and next steps; provide status updates and set clear expectations.
* Coordinate admissions events (info sessions, webinars), and track attendance/engagement.
Data Integrity, Systems & Reporting:
* Maintain accurate, current records in admissions and student information systems (e.g., CRM, SIS) for prospects, applicants, admits, enrolled students, and graduates.
* Reconcile data across systems to ensure consistency with program rosters and official census files.
* Generate routine and ad hoc reports (e.g., applicant funnel metrics, decision outcomes, yield, deposits, enrolled headcount) for leadership and accreditation planning.
* Support audit readiness and data validation for state and national accreditation needs.
Licensure & Certification Support:
* Assist graduating students with nursing licensure and certification application processes (e.g., timelines, required documentation, state board portals, verification of education forms).
* Coordinate with the Registrar and program leadership to ensure timely submission of graduation/degree verification required for licensure and certification.
* Track licensure application status and maintain graduate outcome data.
Compliance & Policy Alignment:
* Apply admissions policies consistently and in alignment with program handbooks, catalog language, and accreditation/state requirements.
* Protect confidential student information (FERPA) and maintain secure records.
* Identify policy/process gaps and recommend updates to enhance compliance and clarity.
Collaboration & Process Improvement:
* Partner with Program Chairs and the Assistant Dean on admission cycles, capacity targets, and cohort composition.
* Coordinate with clinical placement, advising, registrar, financial aid, and marketing to ensure smooth applicant progression and onboarding.
* Document workflows and standard operating procedures (SOPs); propose efficiency improvements and technology optimizations.
Other duties as assigned. Required Knowledge and Skills
- Associate's degree required.
- 2+ years in admissions, student services, academic program coordination, or related higher ed/healthcare administration.
- Experience managing high-volume communications and sensitive records.
- Proficiency with student information systems (SIS), CRM platforms, and MS Office (Excel, Outlook, Teams).
- Ability to communicate effectively, both orally and in writing, with various constituents including students, professional organizations, government agencies, vendors, and other offices within the University.
Preferred Knowledge and Skills
- Experience in nursing or health professions education.
- Familiarity with nursing licensure and certification processes.
- Experience supporting accreditation reporting (CCNE/ACEN, state regulators).
- Knowledge of FERPA and data governance best practices.
Regular Work Hours/Travel Requirements
- Standard office hours are Monday through Friday, 8:00 am to 4:30 pm. An occasional change in schedule may be required to accommodate program needs.
- Occasional overtime may be required.
About USI The University of Southern Indiana is a public higher education institution located on a beautiful1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for thisposition include:
- Affordable medical, dental, vision, life and short term and long-term disability insurance plans.
- Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.
- Full tuition fee waiver for employees/75% for spouses and dependent children.
- Accrue up to 10 paid vacation days per fiscal year - accrual increases after 4, 7, and 11 years of service
For more information about the benefits that USI offers, please visit www.usi.edu/hr/benefits. About the College The faculty in the Kinney College of Nursing and Health Professions work collaboratively with nursing and other health care professional faculty. The support for faculty's teaching, practice and scholarship activities are substantially enhanced through grants and other extramural funding. A cutting-edge Clinical Simulation Center is used to enhance student learning and support innovative teaching.
The college, in addition to university support, has a four-person technology team that supports the online and in-classroom teaching for the MSN and DNP program courses. A dedicated Advising Center for the College provides support for student advising and related activities. All programs are fully accredited and have an exemplary record of grant award successes. About the Department To learn more about the Kinney College of Nursing and Health Professions, please visit our website at https://www.usi.edu/health
Application Process
Click "Apply Now!" near the top right of this page to complete an application and upload application materials. Application materials should include:
Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the Associate Director of Human Resources, Constance Hermann, at cjhermann1@usi.edu or (812) 461-5363. Contacting the Associate Director of Human Resources is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at HumanRes@usi.edu or (812) 464-1815. EEO Statement USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities
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University of Southern Indiana
retirement plan
Mar 26, 2026