Business Services Coordinator

Job Summary:

The Office of the Vice Chancellor for Access and Engagement is seeking a Business Services Coordinator to serve as a central member of our Administrative Core. This position plays a key role in supporting programs and initiatives across the office by serving as the intake and coordination hub for administrative and financial processes. The role offers an opportunity to gain hands-on experience with university business operations while contributing to programs that advance community engagement, access, and educational opportunity.

In this role, you will support day-to-day business activities including procurement and travel coordination, tracking and routing documentation, responding to internal and external inquiries, and assisting with program logistics and events. You will work closely with colleagues across campus and gain exposure to a variety of university systems and operational processes. This is an excellent opportunity for someone who is organized, detail-oriented, and interested in building experience in higher education administration within a collaborative and mission-driven office.

Key Responsibilities:

• Serve as the central intake contact for the office, receiving administrative and financial requests and directing them to the appropriate process or staff member.

• Process and route documentation related to procurement, travel, stipends, scholarships, vendor onboarding, and other business operations in accordance with established procedures.

• Track and monitor the status of requests, approvals, and payments to support timely completion and accurate recordkeeping.

• Maintain organized tracking systems and documentation to support operational transparency and compliance.

• Coordinate logistical support for meetings and programs, including room reservations, catering requests, and occasional onsite event assistance.

• Provide administrative support for onboarding, offboarding, and routine personnel documentation.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings and events.

Why Join Us:

The Office of the Vice Chancellor for Access and Engagement offers a collaborative and mission-driven environment dedicated to advancing access, community engagement, and inclusive excellence across campus and beyond. As a member of the Administrative Core, you will support programs and initiatives that connect students, faculty, staff, and community partners while gaining hands-on experience in university business operations.

This role provides the opportunity to build practical skills in procurement, travel coordination, documentation tracking, and program logistics within a supportive team environment. If you are organized, detail-oriented, and interested in growing your experience in higher education administration, this position offers meaningful work and exposure to a wide range of campus processes and initiatives.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 10/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

• Bachelor's degree from an accredited institution.

• Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience providing administrative or customer service support in a professional environment (e.g., office, school, nonprofit, or community organization).

• Experience working with shared documents, spreadsheets, or tracking systems.

• Experience supporting meetings, events, or program logistics.

• Experience with procurement, travel, reimbursement, or other financial transaction systems and processes.

• Experience supporting recruitment and hiring processes, including preparing hiring documentation, coordinating onboarding support, and maintaining personnel records.

Conditions of Employment:

• This position requires regular onsite presence to serve as the primary intake and coordination contact for the office. The role is expected to work a minimum of three days per week onsite in alignment with campus hybrid guidelines. Specific onsite days will be coordinated with the Administrative Core to ensure consistent office coverage and visible presence during standard business hours. Additional onsite presence may be required during high-volume periods or special programs.

• Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.

Competencies:

• Familiarity with enterprise systems (e.g., procurement, travel, HR) or ability to learn new systems quickly.

• Demonstrated attention to detail and ability to manage multiple requests in a structured environment

• Ability to communicate effectively, both in writing and orally.

• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

• Outstanding customer service skills.

• Strong attention to detail and accuracy in reviewing and processing documentation.

• Ability to organize, prioritize, and track multiple requests in a structured, deadline-driven environment.

• Ability to assess incoming requests and direct them to the appropriate process or individual based on established procedures.

• Demonstrated follow-through and accountability in monitoring transactions and ensuring completion of assigned tasks.

• Ability to maintain organized electronic and shared records to support compliance and operational transparency.

• Ability to learn and apply University systems, policies, and procedures in a consistent and timely manner.

• Ability to maintain professionalism and composure while serving as a first point of contact for internal and external stakeholders.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: mark.ostrander@cuanschutz.edu

Screening of Applications Begins:

Screening begins on April 8, 2026.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $51,437 - $58,066.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.