MEDICAL EDUCATION COORD.

The Medical Education Office within the UW School of Medicine & Public Health (UW-SMPH) is looking for a Medical Educational Course Coordinator to work as part of a team of 8 in coordinating a wide variety of program logistics and curricular activities across four years of the MD program. Coordinator responsibilities include working within an academic calendar to schedule students into various didactic and clinical settings, managing evaluation and absence processes, overseeing communication with local and statewide health systems as well as community-based physicians, student services staff and clinical department-based coordinators. This position must establish and maintain effective working relationships with students, faculty and staff, as well as staff from other health systems and clinics, therefore highly effective interpersonal and communication skills and the ability to demonstrate effective and professional problem solving are essential qualities for success.

• This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, as an offsite, non-campus work location
• Typical work schedule is Monday through Friday 8:00a.m.- 4:30p.m. , but can be determined at the time of hire
• Terminal 12 month appointment
• This position has the possibility to be extended or converted to an ongoing appointment based on need and/or funding.
• This position is full or part-time, 80%-100% FTE

Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration

• Thorough attention to detail
• Flexibility and openness to change
• Resourcefulness and excellent time management skills
• Ability to take initiative
• Excellent verbal and written communication skills
• Ability to work well in a group

• Serves as resource to advise learners of program/institutional policies and procedures

• Serves as the primary contact for the program, liaising with those directly associated with the program, institutional offices, and affiliated teaching sites, in and out of the state of Wisconsin

• Orients department and affiliate site coordinators and teaching faculty to curriculum, policies, and logistics

• Schedules evaluations, assessments, and teaching sessions, and creates and maintains the academic year calendar and/or clinical rotation schedules

• Maintains accurate records of the curriculum, evaluations, and participation

• Contributes to the design, development and implementation of curriculum, evaluations and both computer-based and performance-based assessments

• Maintains a thorough understanding of accreditation program requirements, regulatory requirements, and hospital/clinical setting and program policies to ensure accreditation and compliance with regulatory bodies and pertinent policies

School of Medicine and Public Health, Office of Academic Affairs, Medical Education Office

The Office of Academic Affairs (OAA) in the School of Medicine and Public Health (SMPH), supports SMPH by overseeing all aspects of various health professions education programs: from admissions programs and curricular oversight to student services and multicultural initiatives across our statewide campus. It also is responsible for successfully meeting all national accreditation requirements as well as timely compliance with all health system, school, campus, and legislative policies and regulations. The OAA fosters a professional atmosphere to prepare health care providers and public health professionals at all stages of career development.

• The expected salary range for this position is $62,000 up to $68,000 for highly experienced candidates and actual pay within this range will depend on experience and qualifications.

• 1+ years of experience within a higher education setting.
• Experience in managing complex schedules, coordinating program logistics, effective communication, and successfully working with staff at satellite locations.
• Outstanding organizational and time management skills and the ability to meet deadlines

• Understanding of medical education and/or clinic systems
• Experience with distance learning
• Experience with educational program administration platforms and learning management systems.

• Bachelor's Degree preferred

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To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload your application materials.

Important: The application has only one attachment field. Upload all required documents in that field, either as a single combined file or as multiple files in the same upload area.

Upload required documents:
* Cover letter
* Resume

Your cover letter should address how your training and experience align with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is currently scheduled to end 3/2/2027 and will require eligibility to work until that time. If you are selected for this position you must provide proof of work authorization and eligibility to work.

Beth Miller, bmiller53@wisc.edu, 608-265-8696

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

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The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

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Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

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