New

Assistant Registrar for University Scheduling and Engagement

North Carolina State University

$60,000 - $64,000

life insurance, flexible benefit account, paid time off

United States, North Carolina, Raleigh

Apr 09, 2026

Posting Information

Posting Number	PG194587EP
Internal Recruitment	No
Working Title	Assistant Registrar for University Scheduling and Engagement
Anticipated Hiring Range	$60,000 - $64,000
Work Schedule	Monday - Friday, 8 am - 5 pm
Job Location	Raleigh, NC
Department	Registration and Records
About the Department	Enrollment Management and Services provides critical services to students, parents and visitors to NC State University working across the student life cycle, from identifying prospective students, through graduation and beyond. The Department of Registration and Records is responsible for recording and safeguarding student academic records. Registration and Records also provides administrative support to many other campus departments. Important functions of the office include: fulfilling campus requests for data; producing student transcripts and enrollment verifications; maintaining curriculum requirements; monitoring enrollment; creating the schedule of classes; maintaining the course catalog; and monitoring overall functionality of registration, graduation, curriculum changes, etc. in the student information system. Additionally, Registration and Records processes inter-institutional registrations with other schools in various consortia, and certifies veteran educational benefits.
Wolfpack Perks and Benefits	As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone. What we offer: Medical, Dental, and Vision Flexible Spending Account Retirement Programs Disability Plans Life Insurance Accident Plan Paid Time Off and Other Leave Programs 12 Holidays Each Year Tuition and Academic Assistance And so much more! Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties	The Assistant Registrar provides strategic leadership to ensure the accurate, accessible, and effective delivery of academic information that supports student success and institutional priorities. This role oversees university scheduling, classroom and event management, and course data integrity to optimize resources and align academic operations with curricular needs. It leads the development and continuous improvement of systems and processes that support scheduling and catalog management. The position also directs engagement strategies to translate complex academic information into clear, consistent messaging for students, faculty, staff, and the public. Through assessment and collaboration, the Assistant Registrar drives continuous improvement in services, systems, and user experience across Registration and Records.
Other Responsibilities	Strategic Leadership, Supervision & Operations (35%) Lead academic scheduling operations, including supervision of scheduling staff and optimization of classroom assignments. Oversee event scheduling and management of centrally scheduled classroom spaces. Represent Registration & Records on curriculum committees to align scheduling with academic needs. Serve as an escalation point for advanced scheduling, classroom, and exam-related issues. Support walk-in office traffic and responding to student inquiries via phone or email, ensuring a high level of service and responsiveness. Systems, Data & Academic Infrastructure (30%) Ensure accuracy and integrity of course inventory information in SIS and the published catalog through audits and maintenance. Oversee administration and continuous improvement of scheduling, event management, catalog, and engagement systems. Develop and maintain documentation, processes, and training for campus scheduling officers and catalog owners. Manage the academic catalog lifecycle, including coordination, editing, and publication. Engagement, Communication & Assessment (35%) Lead departmental engagement strategy with campus partners, including supervision of engagement staff. Oversee support and development of department websites, communications, and public-facing materials. Ensure clear, consistent, and accessible messaging for students, faculty, staff, and the public. Coordinate assessment efforts, track outcomes, and recommend data-informed improvements for the department. Support student services through direct assistance and collaboration with the Student Services Center and other units within Enrollment Management and Services. Support the planning, communication, and creation of materials around the University Commencement ceremony.

Qualifications

Minimum Education and Experience	Bachelor's degree; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions
Other Required Qualifications	Excellent customer service skills, judgment, and problem solving Proficiency in Microsoft Office products (Word, Excel)or similar software packages Strong written and verbal communication skills
Preferred Qualifications	Experience in higher education Familiarity with the operations of a registrar's office and understanding of university academic, curricular, and legal policies (FERPA) that pertain to the functions of a registrar's office Familiarity with Peoplesoft or another Student Information System Familiarity with course scheduling software, specifically Ad Astra Familiarity with CourseLeaf or associated products Familiarty with Slate for engagement purposes Comfortability with Adobe Suite products Comfortability with Wordpress web editing
Required License(s) or Certification(s)	N/A
Valid NC Driver's License required	No
Commercial Driver's License required	No

Recruitment Dates and Special Instructions

Job Open Date	04/09/2026
Anticipated Close Date	Open Until Filled
Special Instructions to Applicants	Please include as attachments a resume and cover letter.

Position Details

Position Number	00105497
Position Type	EPS/SAAO
Full Time Equivalent (FTE) (1.0 = 40 hours/week)	1.00
Appointment	12 Month Recurring
Mandatory Designation - Adverse Weather	Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events	Non Mandatory - Emergency Event
Department ID	320201 - Registration And Records
EEO	NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.