Executive Assistant -SCH OF PHARMACY AND PHARM SCI - 139132

The mission of UC San Diego Skaggs School of Pharmacy and Pharmaceutical Sciences (SSPPS) is to educate future pharmacists and scientists to become leaders in diverse fields, transform pharmacy and pharmaceutical sciences, and improve human health. SSPPSstrives to be a catalyst for creative approaches and excellence in pharmacy and pharmaceutical sciences education, discovery, and servicefrom local to global communities.

Under the direction, the Executive Assistant is responsible for the administration, organization and management of the Dean's office, and ongoing school-wide and departmental projects. Provide high level executive project management, coordination and support involving strategic planning for faculty requiring tact, diplomacy, and discretion on a wide variety of complex and sensitive issues. Serve as key liaison between the Dean's office and all entities within and outside UCSD. Act on the Dean's behalf and independently respond and/or facilitate requests for information, assistance, complaints or advice regarding operations, policies, procedures and protocol. Provide advanced service for scheduling, coordination, and operational needs including meetings, seminars, conferences, social events, etc. Coordinate and execute projects, ensuring completion of tasks within the established timelines, meeting project specifications, and analyzing problems and recommending solutions. Organize meetings, conferences, and maintain a complex calendar. Staff and attend committee meetings, compile, prepare and disburse meeting reports as needed. Perform other duties as assigned.

• Seven (7) years of related experience, education/training, OR a Bachelor's degree in related area plus three (3) years of related experience/training.

• Familiarity with the organization's processes, protocols and procedures.

• Knowledge of federal regulations such as FERPA.

• Thorough knowledge of common organization-specific and other computer application programs. Solid computer skills using MS Word, Excel, PowerPoint, email system, and a variety of web-based programs. Demonstrated ability to create and maintain databases, perform standard computer tasks, learn new programs/applications with minimal direction, and exercise fast and accurate typing skills. Demonstrated commitment to update/maintain technology skills with relevant computer software.

• Solid analytical/problem-solving skills.

• Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies. Work with a diverse and demanding community with high expectations for quality service.

• Strong service orientation. Proven ability and experience to collaborate and communicate effectively and diplomatically, with diverse populations, at all organizational levels. Strong teamwork, collaboration, and cooperation skills.

• Strong skills to communicate effectively with all levels of staff, faculty, alumni/donors, students and external constituencies, both verbally and in writing. Demonstrate excellent written and oral communication skills with exceptional interpersonal skills to communicate and interact in a courteous and effective manner, using tact and diplomacy while exercising good judgment with diverse individuals at all levels in person, in writing, or by telephone.

• Advising and counseling skills.

• Ability to multi-task with demanding timeframes. Demonstrated advanced organizational and project management skills, including ability to work independently, determine appropriate priorities, and complete projects accurately, efficiently, and with a high level of attention to detail, despite competing deadlines.

• Ability to use high-level discretion and maintain a high level of confidentiality. Demonstrate ability to maintain confidential documents within the Department's electronic and paper files, and the ability to extract and produce documents upon request. Provide executive level administrative support to help meet frequent, critical deadlines on highly confidential and sensitive matters.

• Solid skills in problem identification.

• Demonstrate experience providing executive level administrative support; knowledge and experience in arranging meeting and events; experience maintaining multiple balanced schedules, arranging travel and coordinating meetings with diversified faculty and staff.

• Knowledge of UC San Diego Policies and Procedures, particularly those involving travel, expenditures and expenditure reimbursements.

• Familiarity with UC San Diego's Business Systems.

• Must be able to work various hours and locations based on business needs.

• Occasional evenings and weekends may be required.

• Employment is subject to a criminal background check.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. "Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace