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Administrative Coordinator

University of North Texas - Denton
United States, Texas, Denton
1155 Union Circle (Show on map)
Apr 14, 2026
Title: Administrative Coordinator Employee Classification: Administrative Coordinator Campus: University of North Texas Division: UNT-Provost SubDivision-Department: UNT-Provost-Gen Department: UNT-Provost-Gen-110000 Job Location: Denton Salary: Commensurate with Experience FTE: 1.000000 Retirement Eligibility: TRS Eligible About Us - Values Overview Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and University of North Texas Health Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year. We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team. Learn more about the UNT System and how we live our values at www.UNTSystem.edu. Department Summary The University of North Texas has a long history of nationally recognized excellence in the arts, education and humanities and has put more emphasis on fast growing, innovative programs in science, engineering and technology to further grow as a public research university. Through its collaborative, interdisciplinary research cluster initiative, UNT is focused on carrying out innovative, high-impact research to address scientific, environmental and societal problems. The Provost's Office provides leadership for the following areas: Academic Administration, Academic Resources, Colleges and Schools Faculty Success, International Affairs, Research, Scholarship and Creative Activities Student Success, University Libraries, UNT Career Connect (QEP). Position Overview The Administrative Coordinator plays a vital role in supporting the Office of the Provost, ensuring smooth operations and clear communication across various academic departments. As a forward-facing position, the Coordinator greets guests and assists visitors to the Provost's office, providing a welcoming and professional presence. This role involves managing a wide range of administrative tasks, including scheduling, purchasing, organizing meetings and events, arranging travel, and overseeing office supply and inventory. The Coordinator will also maintain accurate records, handle correspondence, and assist in implementing academic initiatives. Success in this role requires strong organizational skills, attention to detail, and the ability to collaborate with stakeholders. Additionally, the Administrative Coordinator will contribute to a positive work environment and support the institution's strategic goals. Minimum Qualifications Bachelor's degree and two years of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience. Knowledge, Skills and Abilities * Exceptional customer service skills. * Advanced written communication skills and Microsoft Office skills. * Knowledge of budgeting procedures. * Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others. * Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. * Ability to conceptualize, plan and organize multiple programs and assignments effectively. * Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. * Skill in developing and maintaining good working relationships. * Knowledge of policies, practices, procedures and terminology of assigned function. Preferred Qualifications Required License/Registration/Certifications Job Duties Serves as the front-line communicator at the front desk, greeting guests and assisting visitors to the Office of the Provost with professionalism and courtesy. Coordinates office operations by answering telephone and email inquiries, routing communications, making referrals, prioritizing requests, and managing email distribution lists. Coordinates logistics (catering, room reservations, calendaring, materials, agenda) for conferences, meetings, and events for the Office of the Provost and VPAA. Manages supply and equipment inventories, handles purchases, assists in monitoring budgets and expenditures, and oversees inventory, records retention, and space management reporting. Prepares purchase orders, travel requests, reimbursements, and assists in conducting research and compiling reports to support decision-making. Provides support to other Academic Affairs offices and assists with special projects, including coordinating committee or council meetings and editing the Academic Affairs website. Drafts, edits, and reviews correspondence on behalf of the Office of the Provost. Performs other duties as assigned. Physical Requirements Communicating with others to exchange information. Lifting and Moving objects up to 20 pounds. Lifting and Moving objects up to 50 pounds. Repeating motions that may include the wrists, hands and/or fingers. Sedentary work that primarily involves sitting/standing. Environmental Hazards No adverse environmental conditions expected. Work Schedule Monday - Friday. 8:00 a.m. - 5:00 p.m. (rare after hours) Driving University Vehicle No Security Sensitive This is a Security Sensitive Position. Special Instructions Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. Benefits For information regarding our Benefits, click here. EEO Statement The University of North Texas System is firmly committed to equal opportunity and does not permit -and takes actions to prevent - discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.