Executive Assistant

STV is seeking an Executive Assistant to support our transportation leaders. This position is designated as hybrid and will be located in our New York, NY office.

This position will assist leaders with project scheduling, reporting and business operations with preparing of reports, marketing collateral, and logistics, with heavy streamlining, organizing, prioritizing, CRM database updates, and scheduling. The ideal candidate is very detail oriented and structured and has Executive Assistant experience for leadership level within the AEC industry.

Job Responsibilities:

• Support operations team of three with daily business activities

• Prepare presentation and marketing collateral for events and presentations

• Manage logistics and scheduling for events, including travel and lodging

• Update CRM database and ERP reporting

• Schedule internal/external meetings and appointments; coordinate conference room/calls.

• Serve as the point of contact for internal employees to ensure prompt response time and to ensure efficiency of communications

• Assist with overflow, special projects, assistant back-up team coverage and day-to-day tasks

• Manage calendars and independently schedule appointments.

• Collaborate with other executive admins in other areas of company to help coordinate events, meetings, etc.

• Arrange and coordinate travel schedule and reservations for supervisor and/or team members, prepare agendas

• Manage expense reimbursement process for supported team

Job Qualifications:

• 8+ years of Executive Assistant or Operation Support experience

• Polished, professional, highly organized, self-starter, process-oriented

• CRM experience (Deltek or BST8) preferred

• Creative problem solver who can work independently

• Excellent verbal, written, and interpersonal skills

• High level of proficiency with MS Office/Ability to quickly become familiar with the firm's specific processes and tools/systems

• Bachelor's Degree preferred

Compensation Range:

STV offers the following benefits * Health insurance, including an option with a Health Savings Account * Dental insurance * Vision insurance * Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable) * Disability insurance * Life Insurance and Accidental Death & Dismemberment * 401(k) Plan * Retirement Counseling * Employee Assistance Program * Paid Time Off (starting at 16 days) * Paid Holidays (9 days) * Back-Up Dependent Care (up to 10 days per year) * Parental Leave (up to 80 hours) * Continuing Education Program * Professional Licensure and Society Memberships

STV is committed to paying all of its employees in a fair, equitable, and transparent manner. The listed pay range is STV's good-faith salary estimate for this position. Please note that the final salary offered for this position may be outside of this published range based on many factors, including but not limited to geography, education, experience, and/or certifications.

Not sure this role is the perfect match? We encourage you to apply if STV's work and values resonate with you. We know great candidates don't always meet every qualification, and research shows women and people of color are less likely to apply unless they do. At STV, we believe strong talent comes from a wide range of backgrounds, and your skills and experience may align with this or another opportunity as we continue to grow.