DBA Event Program Manager (Temporary)

Job Title: DBA Event Program Manager (temporary staff)

Duration: June 15 - September 11, 2026 (13 weeks)

Schedule: 3 days/week (8:30 AM - 5:00 PM) on-campus. Note: late August through early September requires 5+ days per week, including potential evenings and weekends for event execution. This is a temporary position that will work no more than 67 working days in a given calendar year.

Role Summary

The Carlson Global Institute is seeking a high-functioning Event Program Manager to lead the planning and execution of executive-level events and international programs. This role is responsible for the seamless delivery of high-stakes programming, requiring a blend of administrative precision, logistical expertise, and on-site leadership.

Key Responsibilities

1. Executive Event Planning: Lead end-to-end logistics for high-profile events, including travel coordination, caterer management, and itinerary management.
2. Safety & Compliance Support: Assist in the execution of event safety protocols; help ensure all activities comply with university and venue regulations, including risk assessment and crowd management.
3. Professional Communications: Act as the primary point of contact for digital queries; draft and edit reports, formal letters, and program collateral in English.
4. Data Management: Ensure all program data and spreadsheets are updated in real-time with 100% accuracy. Manage sensitive information with the highest level of confidentiality and security.
5. Team Integration: Collaborate with CGI colleagues to provide cross-functional support during the busy summer/fall transition.

The employer reserves the right to change or assign duties to this position

Required Qualifications

• Event Expertise: Extensive experience in executive-level event planning and on-site execution in higher education or global corporate setting.
• Safety Knowledge: Practical experience or certification in event safety compliance and risk management.
• Technical Proficiency: Expert-level use of Microsoft Office Suite and Google Workspace.
• Communication: Exceptional written and verbal English skills suitable for an executive environment.
• Mobility: Valid driver's license and access to a reliable vehicle for off-site tasks (mileage reimbursed).
• Flexibility: Availability for a heavy "Peak Week" workload in late August/early September, including overtime as needed.

Preferred Qualifications

• Proficiency in Mandarin (Chinese) language is not necessary but a plus

Pay Range: $25.00-$30.00/hour depending on education/qualifications/experience.

Retirement plan options are available for Civil Service, Faculty, Labor-Represented, Professional & Administrative, and Temp Casual classifications. Learn more about retirement plans.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).