Assistant Company Secretary

Job Title: Assistant Company Secretary

Division: Finance

Key Relationships: Beazley Board Directors (North American Subsidiaries), North American Management Committee, North American Leadership Committee, Compliance, Finance, Risk Management.

Job Summary: To support the Corporate Governance team in running an effective and efficient administrative and secretarial function for the Beazley group.

Key Duties and Responsibilities:

Company Secretarial

• Own the process for managing statutory books and records of various Beazley companies held within Kube
• Organise Board and Committee meetings as instructed including scheduling dates and logistics
• Coordinate the production of Board and Committee packs on Board Intelligence in accordance with the agreed timelines, including the drafting of agendas, paper requests and meeting minutes
• Maintain the Board and Committee agenda plans
• Manage the Board and Committee action logs on a timely basis
• Ensure Board and Committee minute books are complete and up to date
• Support the Group Company Secretary and other members of the team as directed
• Manage ad hoc tasks/projects as requested by the Group and Deputy Company Secretary
• Arrange for the preparation and execution of Board resolutions and other corporate documents, and where required arranging for such documents to be notarised and/or apostilled
• Build relationships and act as trusted adviser for the organisation's business functions
• Promote and support the embedding of organisational governance processes, policies and procedures

General

At Beazley we are committed to doing the right thing because it is the right thing to do. It is important that within all your interactions both internally and externally you adhere to this principle through adoption of Beazley's core values and behaviours and Being Beazley.

• Adopt the Beazley culture that contributes to an internal environment of teamwork and promote a positive brand image and experience to our external customers.
• Comply with Beazley procedures, policies and regulations including the code of conduct. Undertake training on Beazley policies and procedures as delivered by your line manager, the People and Sustainability team or assurance teams (compliance, risk, internal audit) either directly, via e-learning or the learning management system.
• Display business ethics that uphold the interests of all our customers.
• Ensure all interactions with customers are focused on delivering a fair outcome, including having the right products for their needs.
• Comply with any specific responsibilities necessary for your role as outlined by your line manager, the People and Sustainability team or assurance teams (compliance, risk, internal audit) and ensure you keep up to date with developments in these areas. This may include, amongst others, Beazley's underwriting control standards, Beazley's claims control standards, other Beazley standards and customer relationship management.
• Carry out additional responsibilities as individually notified, either through your objectives or through the learning management system. These may include membership of any Beazley committees or working groups.
  
  

Personal Specification:

Education and Qualifications

• Chartered secretarial qualification (either full or part qualified)

Skills and Abilities

• Ability to work at both detailed and summary level, and able to exercise judgement
• Excellent attention to detail
• Able to communicate effectively with others, both verbally and in writing, ability to be able to listen
• Ability to be adaptable to changing circumstances
• Able to manage uneven workload and respond quickly to ad hoc queries from the business
• Strong organisational skills
• Able to self manage

Knowledge and Experience

• Experience with interacting at an Executive level
• Experience with production of Board and Committee packs
• Experience with calendar and meeting management
• Experience with subsidiary entity management

Aptitude and Disposition

• Outcome focused, self-motivated, very flexible and enthusiastic
• Professional approach to successfully interact with senior management /colleagues/ external suppliers
• Diplomatic
• Able to work as part of a team and use own initiative
• Flexibility to attend meetings and discussions with the business at short notice

Who We Are:

Beazley is a specialist insurance company with over 30 years' experience helping people, communities and businesses to manage risk all around the world. Our mission is to inspire our clients and people with the confidence and freedom to explore, create and build - to enable businesses to thrive. Our clients want to live and work freely and fully, knowing they are benefitting from the most advanced thinking in the insurance market. Our goal is to become the highest performing sustainable specialist insurer.

Our products are wide ranging, from cyber & tech insurance to marine, healthcare, financial institutions and contingency; covering risks such as the weather, film production or protection from deadly weapons.

Our Culture

We have a wonderful mix of cultures, experiences, and backgrounds at Beazley with over 2,000 of us working around the world. Employee's diversity, experience and passion allow us to keep innovating and moving forward, delivering the best. We are proud of our family-feel culture at Beazley that empowers our staff to work from when and where they want, in an adult environment that is big on collaboration, diversity of thought and personal accountability. Our three core values inspire the way we work and how we treat our people and customers.

• Be bold
• Strive for better
• Do the right thing

Upholding these values every day has enabled us to become an innovative and responsive organization in touch with the changing world around us - our ambitious inclusion & diversity and sustainability targets are testament to this.

We are a flexible and innovative employer offering a friendly, collaborative, and inclusive working environment. We actively encourage and expect applications from all backgrounds. Our commitment to fostering a supportive and dynamic workplace ensures that every employee can thrive and contribute to our collective success.

Explore a variety of networks to assist with professional and/or personal development. Our Employee Networks include:

• Beazley RACE - Including, understanding and celebrating People of Colour
• Beazley SHE - Successful, High potential, Empowered women in insurance
• Beazley Proud - Our global LGBTQ+ community
• Beazley Wellbeing - Supporting employees with their mental wellbeing
• Beazley Families - Supporting families and parents-to-be

We encourage internal career progression at Beazley, giving you all the tools you need to drive your own career here, such as:

• Internal Pathways (helping you grow into an underwriting role)
• iLearn (our own learning & development platform)
• LinkedIn Learning
• Mentorship program
• External qualification sponsorship
• Continuing education and tuition reimbursement
• Secondment assignments

The Rewards

• The opportunity to connect and build long-lasting professional relationships while advancing your career with a growing, dynamic organization
• Attractive base compensation and discretionary performance related bonus
• Competitively priced medical, dental and vision insurance
• Company paid life, and short- and long-term disability insurance
• 401(k) plan with 5% company match and immediate vesting
• 22 days PTO (prorated for 1st calendar year of employment), 11 paid holidays per year, with the ability to flex the religious bank holidays to suit your religious beliefs
• Up to $700 reimbursement for home office setup
• Free in-office lunch, travel reimbursement for travel to office, and monthly lifestyle allowance
• Up to 26 weeks of fully paid parental leave
• Up to 2.5 days paid annually for volunteering at a charity of your choice
• Flexible working policy, trusting our employees to do what works best for them and their teams

Salary for this role will be tailored to the successful individual's location and experience. The expected compensation range for this position is $100,000-$118,000 per year plus discretionary annual bonus.

Don't meet all the requirements? At Beazley we're committed to building a diverse, inclusive, and authentic workplace. If you're excited about this role but your experience doesn't perfectly align with every requirement and qualification in the job specification, we encourage you to apply anyway. You might just be the right candidate for this, or one of our other roles.

We are an equal opportunities employer and as such, we will make reasonable adjustments to our selection process for candidates that indicate that, owing to disability, our arrangements might otherwise disadvantage them. If you have a disability, including dyslexia or other non-visible ones, which you believe may affect your performance in selection, please advise us in good time and we'll make reasonable adjustments to our processes for you.