Executive Administrative Assistant - LANGE Shared Services

Description

Benefits

• Paid Time Off (PTO)
• Paid Holidays + 1 Floating Holiday of YOUR Choice
• Medical, Dental, and Vision Insurance Options
• 401(k) Retirement Plans + Employer Match
• 100% Company-paid Basic Life Insurance, Short and Long-Term Disability Insurance, Teladoc Services, and Employee Assistance Program (EAP)
• HSA, FSA and Pet Insurance Options
• Safety Boot and Prescription Safety Glasses Reimbursement Program
• Gym Membership Reimbursement
• And more!

What you can expect working in the Executive Administrative Assistant position

The Executive Assistant serves as a strategic partner to the Leadership Team, providing high-level support across a wide range of priorities and initiatives. This role collaborates with departments across all LANGE organizations to enhance productivity, streamline operations, and drive results. As a highly visible and trusted position, the Executive Administrative Assistant demonstrates exceptional discretion, operational excellence, strong leadership capability, and sound judgment in a fast-paced environment.

Responsibilities

• Provides direct strategic administrative support to the CEO and Executive Leadership Team.
• Manages executive calendars, priorities, and workflow with a proactive, anticipatory approach.
• Coordinates logistics for meetings and events, including catering, travel arrangements, hotel bookings, and company-sponsored functions.
• Leads the administrative team, providing day-to-day supervision and oversight of all administrative processes and personnel.
• Manages special projects and office initiatives as requested by leadership members.
• Oversees company plane scheduling, ensuring appropriate approvals, communication and coordination of travel logistics.
• Provides administrative backup support at other LANGE office locations as needed.
• Upholds a high level of confidentiality in handling sensitive organization and personnel information.

Requirements

Minimum Qualifications

• Associate degree or equivalent from two-year college or technical school; and 3+ years of executive-level experience; or equivalent combination of education and experience.
• Excellent interpersonal and customer service skills.
• Strong computer skills, including proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to work both independently and collaboratively in a team.
• Excellent verbal and written communication skills.
• Excellent organizational skills and superior attention to detail.
• Ability to multitask and meet deadlines.
• Valid Driver's License.

Preferred Qualifications

• Experience coordinating corporate aviation or complex travel logistics.

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
• The worker is required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned.
• The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work.)

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Except where prohibited by state law, all offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify.

This position requires use of information which is subject to the International Traffic in Arms Regulations (ITAR) and/or the Export Administration Regulations (EAR). Non-U.S. persons selected must meet eligibility requirements for access to export-restricted information. The ITAR/EAR defines a U.S. person as a U.S. Citizen, U.S. Permanent Resident (i.e. 'Green Card Holder'), Political Asylee, or Refugee.

If you require reasonable accommodation in completing an application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please provide a brief description of your reasonable accommodation to accommodations@lange.us.com

About the Company

Founded in 2016, LANGE Shared Services supports various LANGE companies including RedGuard, RedGuard Diversified Structures, SiteBox Storage, CoverSix, Lange Real Estate, Acquipt and Equisset with Human Resources, Finance, and Information Technology needs.