Subcontracts Administrator Internship

Job Description:

Support the RSES contracts department in the ongoing administration and management of our various suppliers and subcontractors who support the RSES program. Help the team perform a comprehensive review of all Subcontract data stored in AMA's Reporting and Management Information System (ARAMIS) and RSES vendor portal and help perform various data-cleanup activities. Perform research into AI tools such as Microsoft Power Automate and Microsoft Copilot to determine how the contracts department can better leverage AI to handle routine, manual tasks while maintaining compliance with all AMA or NASA data security requirements.

This internship begins June 1, 2026, and concludes August 7, 2026.

On-site work at NASA Langley Research Center in Hampton, VA is requested of candidates that meet the facility requirement of U.S. Citizenship or Permanent Residency.

Pay for this position is $19.24 - $23.37, depending on education.

Responsibilities:

• Support the RSES contracts department in the ongoing administration and management of our various vendors and subcontractors who support the RSES program.
• Help the team perform a comprehensive review of all Subcontract data stored in AMA's Reporting and Management Information System (ARAMIS) and RSES vendor portal and help perform various data-cleanup activities.
• Perform research into AI tools such as Microsoft Power Automate and Microsoft Copilot to determine how the contracts department can better leverage AI to handle routine, manual tasks while maintaining compliance with all AMA or NASA data security requirements.

Required Qualifications:

• Must have a bachelor's degree or currently enrolled in an undergraduate program in business, accounting, finance, economics.
• Must be able to work on-site at NASA LaRC in Hampton, VA.

Project Milestones:

• Report on data-cleanup activities under ARAMIS and RSES vendor portal.
• Report on potential use cases of Microsoft Power Automate or other company approved AI applications. The intent is to automate certain routine processes we have such as procurement checklists and procurement memos.
• Perform subcontract administration functions including but not limited to - issuing RFQs, supporting new supplier onboards, review and analyze proposals, prepare procurement files for review/approval.

Final Project Deliverable:

An assessment on use cases for AI tools, a review of all data cleanup activities within ARAMIS and the RSES vendor portal, and writeup documenting your experiences and lessons learned supporting the RSES PMO & Contracts team

Analytical Mechanics Associates (AMA) is proud of our customer relationships, our diverse and dynamic work environment, and our employees' career satisfaction. AMA is a small business with a wide reach; headquartered in Hampton, VA, AMA has operations in Greenbelt, MD; Huntsville, AL; Dallas and Houston, TX; Denver, CO; Mountain View, CA; and Edwards Air Force Base, CA. With over 60 years of experience, AMA specializes in aerospace engineering, science, analytics, information technology, and visualization solutions. AMA combines the best of engineering, science, and mathematics capabilities with the latest in information technologies, visualization, and multimedia to build creative solutions. We offer competitive salaries and a substantial benefits package, including but not limited to paid personal and federally recognized holiday leave, salary deferrals into a 401(k)-matching plan with immediate vesting, tuition reimbursement, short/long term disability plans, and a variety of medical, dental, and vision insurance options.

AMA is committed to the professional growth of every employee, understanding that the successes of our employees drive our success. We provide a work environment that is engaging, collaborative, and supportive. To learn more about our company, please visit our website at www.ama-inc.com/careers and follow us on Facebook and LinkedIn.

AMA is an Affirmative Action/Equal Opportunity Employer and does not discriminate against any applicant for employment or employee because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic prohibited under federal, state, or local laws.