Buyer/Planner

The Hennepin Healthcare Research Institute (HHRI) has a new opportunity for a full-time Buyer/Planner to serve as a business partner to our clinical and pre-clinical labs by sourcing and ordering supplies, equipment and services.

This is a hybrid remote position. Work will primarily be done from home with periodic onsite requirements in our offices on the HCMC campus in downtown Minneapolis, MN.

POSITION SUMMARY:

Under moderate supervision, performs all tasks relating to the sourcing and purchasing of a variety of supplies, equipment and services.

ESSENTIAL JOB FUNCTIONS:

1. Processes orders for HHRI areas according to established procedures, in a timely, professional manner for primary area of responsibility.
2. Secures products and services for all assigned user departments/suppliers in a timely, professional manner.
3. Collaborates with department customers to fully understand their needs and find the best solution, keeping continued focus on HHRI cost saving initiatives.
4. Identifies trends from data and customer feedback, utilizing the discovered information to drive informed planning for future needs and to optimize current processes.
5. Supports negotiations (contract-level) or acts as negotiator (item/PO-level) with suppliers to obtain the best possible cost and value for HHRI.
6. Identifies non-labor cost savings opportunities by analyzing data with HHRI's systems, GPO applications, and other factors impacting HHRI's purchasing processes.
7. Provides timely contract assessment and data analysis to Contracting, Grants Administration, Finance and other internal customers.
8. Utilizes HHRI systems as well as the Microsoft Office suite to efficiently work through purchasing processes.
9. Resolves a variety of match exceptions, including price match exceptions, and contract repositories.
10. Creates standing and amount only orders for frequently purchased goods or services.
11. Assists in reviewing and updating associated contracts for pricing, effective dates, and other purchasing issues.
12. Monitors status of orders and communicates with stakeholders and leadership regarding any backorders.
13. Assumes responsibility for the accuracy of pricing on orders.
14. Completes appropriate forms to process prepayments and forwards documentation to accounts payable.
15. Handles receiving issues concerning damaged inventory, goods, over shipments, and short shipments of items including returns to vendors.
16. Coordinates/oversees electronic transmission of orders.
17. Locates sources of supply and determines suitability of goods and equipment.
18. Interviews and corresponds with vendors concerning needs, operations, price changes, adjustments cancellations, product values and product applications.
19. Consults with leaders concerning policy, problem resolutions and priority of assignments.

EMPLOYMENT STANDARDS:

Education/Experience:

An approved combination of equivalent education and experience that provides the required knowledge and skills is qualifying. Typical qualifications would be a Bachelors Degree in business administration, supply chain management, finance, accounting or a closely related field and five years Supply Chain Management, Purchasing, or Sourcing experience.

Skill, Knowledge & Ability (SKA):

Requires interaction with a diverse population. Ability to communicate effectively both verbal and written in a clear-concise manner. Working knowledge in Microsoft applications: Excel, Word, Outlook. Ability to plan, organize and complete work projects in a cross-functional team setting. Ability to form and maintain strategic alliances (internal and external). Deadline-oriented with the ability to manage competing priorities under pressure.

Preferred Qualifications:

CSCP, CPIM, CPSM

HHRI is an Equal Opportunity Employer