IT Project Manager III - Willow AI Platform Implementation

The Facilities and Business Operations at UCF are dedicated to fostering a conducive educational environment for our faculty, staff, students, and the broader community. We are committed to excellence, providing unparalleled expertise, and maintaining a world-class standard in service.

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The Opportunity:

UCF is seeking a dynamic IT Project Manager III to lead the end-to-end implementation of the Willow AI Platform across the university's building portfolio - transforming how our campus is monitored, managed, and optimized. In this high-impact role, you'll blend strategic leadership with hands-on execution, driving effective platform deployment, meaningful stakeholder adoption, and alignment with UCF's operational, sustainability, and digital transformation goals. You'll bring deep experience in enterprise technology rollouts, a talent for building relationships across all levels of an organization, and a genuine passion for using data and intelligent systems to improve the built environment - all while mentoring fellow project managers and elevating process maturity across the PMO.

Responsibilities:

• Oversee full lifecycle implementation of the Willow AI Platform, from planning and requirements gathering to deployment, testing, and post launch optimization.

• Serve as the primary liaison between the university, Willow, other vendors as necessary, UCF-IT teams, facilities management, and any other external partners.

• Develop and maintain detailed project plans, timelines, budgets, and risk mitigation strategies in accordance with UCF-IT PMO standards.

• Coordinate data integration efforts required by the project, including building information models (BIM), any IoT sensors, asset data, and existing facility management systems.

• Facilitate stakeholder workshops to define use cases, success metrics, and adoption strategies.

• Ensure compliance with university policies, data governance standards, and cybersecurity requirements.

• Monitor project performance and provide regular updates to executive sponsors and steering committees.

• Collaborate with UCF Technology Adoption department for all change management activities, and identify opportunities to expand platform capabilities and drive continuous improvement in building operations.

• Ensure compliance with PMO standards, templates, tools.

• Ensure thorough documentation: charters, requirement artifacts, test plans, deployment plans, lessons learned, post-mortems.

Minimum Qualifications:

Bachelor's degree and 6 years of relevant experience; or High School Diploma (or equivalent) and 10 years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications:

• Master's degree in Information Technology, Project Management, Computer Science, Engineering, or a related field.

• Experience working with Willow, or similar AI-powered digital twin or smart building platforms (e.g., Siemens, Johnson Controls Metasys, or comparable).

• Project Management Professional (PMP) certification.

• Experience managing technology deployment projects in facilities, construction, or built environment settings, including coordination with architects, engineers, or facilities operations teams.

• Familiarity with Internet of Things (IoT) technologies, including sensor integration, connected device management, or building automation systems (BAS/BMS).

• Experience with Building Information Modeling (BIM) or familiarity with digital twin concepts as applied to facilities or infrastructure management.

Special Instructions to the Applicants:

The anticipated salary range for this position is $89,076 - $110,000. The final salary will be determined based on the candidate's qualifications, experience, and internal equity considerations.

Position requires a valid Class E driver's license. The position may involve driving to various locations on and off campus to conduct University business.

All applicants must be authorized to work for any U.S. employer. Visa sponsorship is not available for this position, and the university cannot accommodate H1B transfers or employment-based visa processing for individuals currently sponsored by another employer.

If you are selected as the final candidate for an employment opportunity, both your position and salary will be significantly based upon the information that you have provided in your application for employment. We urge you to please take the time to complete the application in its entirety.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you'll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• And more...For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.