Clerical Assistant 2

The Department of Military & Veterans Affairs, is searching for an independent, responsible candidate to fill our Clerical Assistant 2 position at the Gino Merli Veterans Center. This position performs clerical support functions for the Human Resource Department at this facility. If this sounds interesting to you, apply today to join our dedicated team!

Click here to learn more about the Pennsylvania Department of Military and Veterans Affairs.

This role provides comprehensive HR support by assisting visitors and applicants, coordinating pre-employment tasks, managing electronic personnel files, processing mail and documents, supporting employee self-service needs, and maintaining confidentiality while contributing to safety, training, and continuous improvement initiatives.

Responsibilities in this role include:

• Greeting visitors, answering questions, and assisting with employment forms.

• Coordinating interviews, physicals, and other pre-employment steps.

• Uploading, certifying, and purging documents in eOPF according to policy.

• Processing mail, phone calls, copies, and general administrative tasks.

• Preparing and proofreading forms, letters, and HR correspondence.

• Scanning and routing FMLA, medical, and workers' compensation documents.

• Assisting employees with ESS and supporting new-hire orientation.

• Participating in required training, QAPI efforts, and safety procedures.

• Full-time employment, 37.5 hours per week.
• Work hours are 8:00am to 4:00pm, Monday thru Friday with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,108 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS
Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

• You must be able to perform essential job functions.

• Completion of a high school business curriculum.
• Previous experience working in a clerical position.
• Previous experience working in Microsoft Excel.
• Previous experience working in SAP or SRM entering shopping carts/work orders.

• This position falls under the provisions of the Older Adult Protective Services Act.
  • Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.
• A conditional offer of employment will require a medical examination.

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicants own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.